Timetable Administrator

Our client is seeking person with PA and analytic skill to manage the client's timetables across three locations.

DUTIES:

Use our bespoke timetabling system (CADs) to timetable all programmes per semester across three locations;

Work closely and collegiately with senior academic staff to ensure that all timetabling requirements are considered and integrated;

Ensure the amicable resolution of timetabling issues or clashes into the timetable in a timely manner;

Liaise with HR and Payroll regarding teaching requirements of all academic staff;

Manage the distribution and publication of timetable information to staff and students in a timely manner through the use of appropriate systems;

Ensure that the timetabling data is accurate and well managed at all times. As part of this, ensure that the correct timetabling data is systematically cascaded into the student attendance monitoring system (eReg);

Liaise with staff at all levels in all day-to-day issues as necessary to ensure the operation of the timetable.

PERSON SPECIFICATION:

Ability to prioritise and manage a variety of tasks at any one time, and to plan and organise time to meet deadlines

Strong organisational skills together with a diplomatic and measured approach to confidential information, problem-solving and dealing with people

Ability to demonstrate initiative and make independent decisions

A high degree of self-motivation, with the ability to work under pressure

Excellent communication and interpersonal skills and the ability to deal with a variety of people in a firm yet sensitive manner

Excellent organisational skills, with a high level of accuracy and meticulous attention to detail

Ability to work quickly and reliably with large volumes of information

Ability to quickly solve problems under pressure with creative solutions

Excellent IT skills to including databases, email, word processing, spreadsheets and data retrieval

Excellent customer service skills