Team Assistant (m/f/d)

REFERENCE NUMBER:

463118/1

MY DUTIES:

- Supporting the organization and planning of meetings including room and VC scheduling, list of participants, agenda setting and if needed minutes for internal and external conferences, consultant meetings, internal entertainment events, etc. 
- Organizing travel schedules, seminars, accommodation and program arrangement for visitors as well as handling all aspect of managerial travel 
- Handling all administrative aspects of spend management system ARIBA and controlling travel expenses/travel requests/invoices, as well as evaluating cost estimates for external and internal meetings 
- Assisting recruitment activities and organizing the introduction of new personnel to the group 
- Interacting with all pRED departments and with external business partners and ensuring smooth communication within the department (new regulations, new appointments, various announcements, meeting agendas, etc.) 
- Preparing and administering all aspects of consultancy and confidentiality agreements according to the company's policies and best practices, as well as Health Care Professionals process coordination 
- Taking care of daily routine secretarial duties (i.e. copying, phoning, distributing, incoming/outgoing mail) and working with other administrative assistants to ensure consistency of approach and exchange of best practices

MY QUALIFICATIONS:

- You are someone who wants to influence your own development
- You are looking for a company where you have the opportunity to pursue your interests across functions and geographies, where a job title is not considered the final definition of who you are, but the starting point
- Secretarial/business/office management certification/qualification and profound work experience 
- Outstanding computer skills and specific proficiencies with Microsoft Word, Excel, PowerPoint and other applications as well as experience working with ARIBA and Touchpoint 
- Excellent time management and organizational skills with proven abilities to work independently 
- Strong customer orientation and team player attitude 
- A strong sense of confidentiality 
- Strong communication skills in English speaking/writing and German is an asset 

MY BENEFITS:

- A highly motivated team and an open way of communication
- A very renowned company
- Dynamic and innovative market environment
- Flat hierarchies

ABOUT HAYS:

With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.

MY CONTACT AT HAYS:

My contact person
Marija Tomas

Reference number
463118/1

Contact
E-Mail: [email protected]