Site Secretary

A Renewable Energy client is looking for a Site Secretary to start ASAP in Lancashire on a Freelance contract basis initially for 7 months. This Site Secretary will be a full time Monday to Friday position with approximately 8 hours per working day.

This individual will manage the administration of the offshore wind farm's Pre-OFTO maintenance planning scheme. This will include compiling maintenance activity cards and filing maintenance reports in the SAP system. There will be a requirement to assist the Maintenance Manager with maintenance logistics and also maintenance coordination.

Tasks assisting the Lead Service and Administration:
* Creating and maintaining site personnel contact list
* Receiving guests and deliveries. Arranging lunch for meetings on site
* Distributing incoming mail
* Booking accommodation and taxis for visitors
* Directing phone calls (only on some sites)
* Providing IT support and reporting IT errors
* Keeping overview of the site staff calendars
* Keeping a log book of site visitors and retrieving the book in case of fire
* Handling the keys when taking over the site
* PONDUS-support regarding filing of documents
* Check invoices, doing the accounts, opening of accounts
* Managing utility bills, purchase orders and budgets
* Managing the petty cash
* Assistance in connection with systems, SAP registrations ie time registration
* Purchasing stationery supplies
* Purchasing client's merchandise
* Produce a site inventory list
* Scheduling and sending out meeting requests for site meetings. Take minutes of meetings
* Proofreading and correspondence and organising team events and social activities
* Give short introduction/information to new personnel on site, including handing out manuals, PC's etc.
* Organising site inductions. Assist new personnel when they need help
* Booking and follow up on the need for safety courses among site personnel when informed by HSE
* General support of staff on construction site

Qualifications
* Good IT skills and experience with maintenance planning and recording activities, including SAP maintenance management system, is of interest.
* Basic Education: Business School or similar
* Special Technical Courses: IT programmes on a user level
* Special Safety Courses: Site induction programme, and first aid course
* Work Life: Min of 3-5 years as secretary on a construction site or similar working environment

Special Provision

The consultant must bring his/her own mobile telephone. The client will provide access to their systems via computer access. The client will provide office facilities to the consultant including office space.