Publications Coordinator (Proofing, Intensive Formatting)

Publications Coordinator - 3 Month Contract - Havant, Hampshire (commutable from Portsmouth, Southampton, Bournemouth, Guildford, London) - £Negotiable

Documentation, Proposals, Print Management, Proofing or Proof Reading, Official Documents, Microsoft Office (Excel, Word, Project, Visio, Access, Outlook and SharePoint), Intensive Formatting

Due to the nature of the role, candidates must be wiilling to undergo and obtain security clearance.

Our client, a major defence company, require a Publications Coordinator who will provide Microsoft Office tools capability leadership in the proposal and publishing Support Group in processing documentation to standards required by the client.

Proposal activities will include new business, follow-on proposals as required, and occasionally other Corporate opportunities. In addition all publishing support to Projects and Communications groups are provided as required.

Duties/Responsibilities:

- Keep track of work in progress using the tools and applications provided.
- Formatting in MS Word and importing related MS Office files and graphics files into large complex documents
- Provide flexible support with unsocial hours often required.
- Be available for support beyond the basic hours when required at short notice although every effort will be made to give reasonable notice of requirements.
- Promote dedication to outstanding client service
- Design templates for new proposals and programmes
- Proof-read outputs for accuracy and adherence to Authors' requests
- Agree production schedule with customer and renegotiates schedule when necessary
- Liaise with customer and section leads and disseminate information relevant to the project
- Printing and binding project documentation to programme deliverable requirements

Essential Skills:
- Previous proposal production experience
- Excellent command of the English language and the successful candidate must possess advanced Microsoft Office skills (Excel, Word, Project, Visio, Access, Outlook and SharePoint).
- Ability to organise and motivate an ad hoc team on a proposal
- Understanding of project, schedule, cost management and associated tools
- Good management and organisational skills
- Understanding of proposal management processes, reviews, approach

Desirable Skills:

Due to the nature of the environment (fast paced, high volume, while meeting deadlines), the individual must be a team player, self-starter, and skilled at working under pressure. Good planning, organizing, prioritization and communication skills are the keys to success in this position. Work is performed under the general direction of the Proposals Publications Lead. They will plan, schedule and arrange activities to accomplish objectives. The work is reviewed upon completion for adequacy in meeting objectives. The candidate requires complete understanding and application of principles, concepts, practices, and standards; as well as full knowledge of industry and company practices.

This vacancy is being advertised by Advanced Resource Managers. ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions.

Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. Our industry coverage includes, but is not limited to: Infrastructure and Built Environment, IT (including Security, Communications, SaaS, ERP, IT Sales, and more) Oil and Gas, Defence, Engineering and Technology, Technical Sales, Energy, Space, Telecommunications, Manufacturing and much, much more. We will never send your CV without your permission.

Advanced Resource Managers IT Limited operates & advertises as an Employment Agency for permanent positions and as an Employment Business for contract/temporary positions.