Portfolio Office Manager

Hello

I am looking to hire a Portfolio Office Manager for one of my public sector client. Below is the Job description of the same.

LOCATION-BIRMINGHAM

DURATION-5 MONTHS

BUSINESS MANAGEMENT, FINANCE & REPORTING (BMF&R) TEAM is part of the Major Projects Portfolio Office division and is responsible for:

(I) Financial, business and performance reporting on all aspects of Major Projects business, including programme capital and admin expenditure, lands accounting and admin performance measures,

(II) Supporting non-financial aspects such as project milestones and progress through the Project Control Framework, operational risk registers, health and safety reporting, supplier performance and quality assurance of correspondence and governance submissions.

(III) Supporting the Regional operational directors and project teams which incorporates Finance & Business partner responsibilities.

ROLE PURPOSE:

To provide flexible business support to ensure projects and workstreams are delivered to time, quality and cost, and compliant with governance frameworks and statutory accounting requirements.

To provide accurate and timely performance reporting against business targets as well as robust challenge where appropriate, to enable effective decision making.

To develop and implement robust performance management systems and rigorous controls to influence future years' financial and business planning, governance and business management.

To provide specialist advice and guidance on the application of financial principles, policy and procedure, business systems and mechanisms which promote efficient business reporting.

Provide effective leadership and guidance, encouraging the development of capability to improve business delivery in line with its values and strategy.

RELEVANT EXPERIENCE AND SKILLS:

Accountancy CCAB qualification/or actively studying towards a qualification

Experience in a financial management and performance reporting environment

Experience in preparing and developing performance reports for governance monitoring, planning and decision making

Ability to understand scheme delivery activities to a sufficient level to enable effective decisions to be taken

Ability to draft and quality assure complex submissions or briefings

Ability to grasp the realities and complexities of the business and understand the implications of applying specialist knowledge

Ability to assimilate and convey complex and challenging information to a range of audiences

Experience in creating and using complex spreadsheets

Ability to prioritise in order to meet tight deadlines

Able to engage effectively with staff at all levels with differing levels of technical understanding

RESPONSIBILITIES:

- Deliver proactive business support to enable projects and programmes to realise time, cost, quality and efficiencies targets.
- Ensure the monitoring and reporting of timely and robust finance and management information to inform effective planning and decision making, track issues and solutions, and report on trends.
- Ensure all projects and programmes comply with business governance requirements.
- Draft and quality assure complex briefings, eg. ministerial submissions.
- Liaise with colleagues and business stakeholders to build effective relationships and to identify opportunities to drive continuous improvement in the accuracy and consistency of reported data and to the services offered to stakeholders.
- Ensure lessons are learned and applied, and best practice is identified and shared.
- Contribute to the development of engaged, high performing teams that can deliver projects and workstreams efficiently, and prioritise the work of self and others to deliver business objectives.
- Comply with statutory and internal process and procedures, including financial and audit requirements, and maintain and improve accurate, consistent records using organisational systems.
- Contribute to improvements and assess safety performance to minimise risks to the health and safety and welfare of colleagues and stakeholders, and escalate issues with relevant authorities in a timely manner and carry out any tasks identified to the post in the Level 2 and relevant 2a Organisational Health & Safety RACI charts.
- Assess safety performance to minimise risks, develop improvements and escalate issues with relevant authorities in a timely manner and carry out any tasks identified to the post in the Level 2 and relevant 2a Organisational Health & Safety RACI charts.