Personal Assistant/PA

The PA duties include:
Organization of Global travel arrangements
Multiple diary management
May screen and prioritize manager's mail
Management of Purchase Order creation, tracking and receipting
Process team expenses
Responsible for coordinating events which includes the planning, organizing and implementation of a number of event activities
Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, agendas and minutes in a timely manner
Prepare materials for the Director prior to meetings to ensure readiness for meeting attendance where required/appropriate
Prepare and design presentations as required
Sending communications out on behalf of the Director either by email/via meeting invitations
Assist will additional adhoc duties when required
Keeps the bigger picture in mind and influences workflows accordingly
Acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time

Knowledge, Experience and Skills:
Proven administration experience within a fast paced International organization supporting Senior Level Management
Forward thinking with excellent communication and high level organisational skills
Experience with data management and MS Office (advanced Excel & PowerPoint)
This role requires high levels of accountability, integrity and the ability to be an excellent team player
You will be comfortable working with ambiguity in an individual or team environment
Resilience under pressure will be a distinct advantage in the role

Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice . By submitting personal data to any company or division within the Allegis Group, the applicant is providing explicit consent to the use of such data by the Allegis Group and to the transfer of such data to and from the Allegis Group companies within the UK, Europe and outside the European Economic Area in connection with the fulfilment of the applicant's voluntary requests, and the fulfilment of other job opportunities that match the applicant's profile, and confirms that they may be contacted about such job opportunities.