PA to vice President Corporate Operations

Role Title: PA to Vice President Corporate Operations

Location: Central London

Contract: Six Months

Role Purpose

To provide administrative support to the Vice President(VP)
Coordinate the Business Review Process
Provide Ad Hoc support to the Group President.

Accountability

To manage the diaries and the activities of the VPs Corporate in order to optimise the use of their time.

Business Coordination

Maintaining an understanding of future business.
Manage relationships between Client, the Divisions, customer community and other companies.

Filing & Records

Create, maintain, update and monitor paper and electronic filing systems as appropriate.

Travel

Organise travel (bookings and directions), accommodation and meetings on own initiative.

Communications

Respond directly to all such communications in the absence of the executive.
Liaise with the Communications Team

Public Affairs

Liaise with the Public Affairs Team
Office Manager
Report to VP Corporate Operations for the efficient day to day management of office services including procurement.
Ensure continuous cover in the office (presence/Telephones)
Manage the Receptionist

Responsibilities

Retain a knowledge of the UK Aerospace and defence markets
Achieve harmonious relations between Client the customer community and the Divisions
Ensure that BD processes eg reviews are managed effectively.
Effective diary management
Electronic and paper files easily accessible, relevant and up to date.
Reliable travel and accommodation arrangements.
Previous experience of working at this organisational level.
Excellent PC skills (MS Office etc.).
Excellent command of the English language, and grammar.
Experience in a large corporation desirable
Good working knowledge of administrative processes.
Provide leadership and advice to less experienced staff when appropriate.
Experience in the areas of Business coordination and market statistics.

COMPETENCIES

Organisational ability
Initiative/Proactive
Adaptability/flexibility

Hy-phen Limited is acting as an Employment Business in relation to this vacancy.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.