MS - Administrative Assistant

PeopleSourcer does not use third parties.

- COMPOSES AND PREPARES A HIGH LEVEL OF CORRESPONDENCE, PRESENTATIONS AND SPREADSHEETS.
- Screens and directs incoming calls effectively with considerable use of tact, diplomacy and courtesy. - Partners with other administrative staff to ensure constant coverage. Coordinate meetings and prepare minutes
- Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, assist in developing annual budget and monitor monthly charges
- Maintain department organizational charts, answer phone overflow and make callbacks
- Proof and format documents/correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents
- Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings
- Coordinate department gatherings (holiday parties, luncheons, major meetings)
- Complete special projects as assigned
- Work with confidential materials with minimal supervision
- Perform other generic office activities

HIGH SCHOOL DIPLOMA OR GENERAL EDUCATION DEGREE (GED). 5-7 YEARS EXPERIENCE IN AN ADMINISTRATIVE ROLE. Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task.
MUST DEMONSTRATE STRONG ORGANIZATIONAL DEVELOPMENT SKILLS, KNOWLEDGE OF MICROSOFT WORD, EXCEL, VISIO, POWERPOINT, AND OUTLOOK, demonstrates excellent communications, writing, organization, and problem solving skills, demonstrate ability to interface effectively and decisively with other units, departments and outside agencies
Requires the ability to work well with all levels of internal management and staff