Management Assistant

Mission Description - Management Assistant

Mission responsibilities:

. Manage Outlook calendar, phone calls, correspondence, business travels, expense reports, office supplies/orders, meetings organization for the manager mainly and for some team members upon request
. Team meetings organization & attendance: note taking of actions & related follow-up
. Powerpoint presentations, draft of Word documents, data analysis and reports in Excel
. Contact person with external vendorsbetween external/internal contacts
. Maintain filing
. Facilitate communication flows through the department (news & collaboration site)

Specific professional/technical expertise and key skills required:

Soft skills:
. Excellent planning and organizational skills to ensure effective and timely output in an independent way and with final responsibility
. Details oriented and results driven
. Proactive - anticipate issues and develop solutions
. Collaborative skills: strong focus on information exploring and sharing
. Good interpersonal skills and positive energy
. Broad-mindedness - envisage all aspects of an issue
. Problem solver
. Can deal with confidential matters
. Strong listener and plan effectively to communicate regularly with the manager to receive key information

Experience:

. 5 years' experience as assistant

Studies:

. Executive Assistant degree (can be replaced by years of experience)

Background:

. Assistant background

Languages:

. English is the main language to be used

. French & Dutch can be a plus

Reason Request:

Temporary mission whilst we are recruiting the team's manager's assistant

Hours per week:

40 hours/week

5 days/week

Duration of the assignment:

6 months

Start date: July 8, 2015