Executive Assistant (m/f)

REFERENCE NUMBER:

383599/29

MY DUTIES:

-Administrative support incl. management of calendars, daily schedules, expense and cost reports for the Program and Manufacturing team
-Organization of meetings and workshops with internal and external participants, including meeting minutes, prepare presentations, catering service and logistics
-Streamline and execute office management duties such as: meeting rooms maintenance, stationery supply, etc.
-Perform general office duties, including ordering supplies, maintaining records, management of database systems, contract management, purchase orders, book keeping, etc.
-Manage travels for the site and act as reference point of contact for the global travel organization
-Participate in PMO and Weekly Manufacturing meetings including the draft of minutes
-Collaborate and act as point of contact with internal and external peers in the organization of meetings
-Participation in different projects (Culture & Vision)
-Act as deputy for other executive assistants
-Support Head of EHSS in organizing workshops

MY QUALIFICATIONS:

-Commercial Education (KV) or equivalent
-Executive Assistant Diploma or equivalent
-Proven experience at executive assistant level
-Excellent organizational skills and flexibility
-Strong problem solving attitude
-Excellent communication and interpersonal skills
-Very good knowledge of Microsoft package
-Collaborative personality
-Excellent knowledge of German and English, any other language is an advantage

MY BENEFITS:

-You will work in an international environment
-We actively present you to specialist departments and keep you updated on the application process
-Varied tasks in a renowned company

ABOUT HAYS:

With over 15 years of experience in the pharmaceutical industry, biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated professionals looking to develop themselves professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – all completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.