Assistant to Heads of Department

ASSISTANT TO HEADS OF DEPARTMENT

GUILDFORD

IMMEDIATE START

6-12 MONTH CONTRACT

COMPETITIVE PAY

Our client, a leading global technology company, are looking to recruit an Assistant to join their team in Guildford. This role will be responsible for support of Heads of Sales and Heads of Managed Services within the company.

KEY RESPONSIBILITIES:

- Diary/calendar & Email Management for Head of Managed Services and Head of Sales
- Arrange meetings, internal and external with associated rooms, catering etc
- Reminder of outstanding management actions from previous meetings and when meetings require prep in advance assist with that prep
- Additional ad hoc support to other team members
- Travel booking, hotel/airline/etc and Expense statements.
- Supporting customer meetings and event
- Raise and approve Purchase Orders
- Raise and approve E-forms for payroll & HRMS administration
- Check and Approve Expenses
- Loading documents onto internal Intranet site
- Collate Monthly report from Direct Reports and send onto Leadership Team
- Chase up actions from previous Management Meetings
- Assist with new starters
- Customer Reference visits, support and organise

Key Skills and Experience Required:

- A proven background in assisting and supporting senior executives within a large corporate or global organisation
- A proactive and highly organised approach to your work
- Strong experience and knowledge of the following technologies:
- Powerpoint
- Outlook
- Excel
- Word
- SAP (Desirable)
- Excellent communication skills at all levels, both internally and externally

If you have the required experience and skills, and would like to be considered for this role, please apply online. All successful candidates will be contacted within 1 working day.Project People Ltd is acting as an Employment Business in relation to this vacancy.