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Administrative/Executive Assistant - French - German - Pharmaceutical

Eingestellt von NextLink Solutions

Gesuchte Skills: Support, Business intelligence



NextLink is surrently looking for an experienced Executive Assistant to work for our global, pharmaceutical company in Switzerland.


The Administrative Assistant provides administrative and management support to the Head of Business Intelligence & Master Data Management EU and the Leadership Team. The contractor will facilitate internal and external communication and will act as a contact for general administrative requests involving the organization.

We are looking for an experienced administrative assistant with profound English skills.

Tasks and Responsibilities:

Support the Head of Business Intelligence & Master Data Management EU and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues are dealt with
Is responsible to administrate purchase orders, invoices and the monthly accrual processes in close collaboration with teams mangers, Procurement & Finance
Is responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed
Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.

Must Haves:

Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment
Ability to work autonomous and independent with a discrete and integer personality
Knowledge of financial accrual and procurement principles
Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars
Experience in dealing with internal and external customers
Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English
Familiar with Google Suite

Nice to Haves:

Experience in using ARIBA is a big plus
German, French
Basic understanding of the Healthcare and/or IT industry is an advantage

If you are interested and available call Diana today or send me your most up to date CV to be considered.


  • Einsatzort:


  • Projektbeginn:


  • Projektdauer:

    7 months + Possibility of Extension

  • Vertragsart:


  • Berufserfahrung:

    Keine Angabe

Geforderte Qualifikationen

NextLink Solutions