Administrative Assistant - TKPHJP00001372 (m/f)

REFERENZNUMMER:

372768/11

IHRE AUFGABEN:

-Daily organizational and administrative tasks (complex calendar managements, travel arrangements, visa supports, expense reports, IT matters etc.)
-Coordinating the different team members and stakeholders within the company and within alliances
-Sharing information’s and communication between the Vaccine Business team, affiliates/partners and other corporate partners
-Effectively plan and organize internal and external business meetings, ensuring that all necessary arrangements and facilities are in place i.e. room bookings, video conferences, telephone conferences, sending Outlook invitations to participants, distributing meeting materials before meetings and communicating with internal and external parties as needed etc. where required, act as a note/minute taker
-Prepare letters, presentations and other documents on behalf of team members where appropriate
-Assist in administration of Takeda’s internal systems. i.e. SharePoint sites
-Provide new hires with necessary IT equipment, office supplies and support them for on-boarding process to ensure a smooth on-boarding

IHRE QUALIFIKATIONEN:

-Admin education with some years of experience as a team assistant ideally in the pharmaceutical industry skills
-Ability to proactively predict issues and solve problems
-Comfortable operating within a multi-disciplinary, multi-regional, matrix teams
-Diplomacy and positive influencing abilities across multinational business cultures
-Excellent multi-tasking and organizational skills and flexibility
-Value-based, proactive and service oriented behaviour
-Extended administrative competence/experience and user skills in relevant IT tools (Microsoft Word, Excel, PowerPoint, Visio, SharePoint etc.)
-German and English language fluency (very good written and oral skills)

WEITERE QUALIFIKATIONEN:

Project assistant