Administrative Assistant - SAP Support - French Speaking

Administrative Assistant - SAP Support - French Speaking

A global Financial Institution based in Luxembourg seeks an experienced Administrative Assistant to join their dynamic team.

Tasks/Responsibilities Area:
* Support all aspects of general office coordination.
* Maintain office calendar to coordinate work flow and meetings.
* Answer telephones and respond directly to general queries or follow up
* Open, sort and distribute incoming correspondence.
* File and retrieve organizational documents, records and reports.
* Coordinate logistics for on-boarding external consultants.
* Support project budgeting work
* Set up and coordinate meetings and conferences.
* Prepare agendas and make arrangements for committee, Board or other meetings.
* Attend meetings in order to record minutes.
* Compile, transcribe and distribute minutes of meetings.
* Collect and maintain inventory of office equipment and supplies.
* Services requests and administration follow-up
* SAP administration (in line with the in house systems and processes)
* Could be assigned to other interesting tasks, depending on level of qualification.

Qualifications/Required Skills:
* Fluent English mandatory, German and/or French would be considered an asset
* Self starter, ability to take the initiative
* Very well organised, team work and flexibility
* Clear ability to work in a diverse (international) environment
* Good level of dedication
* Attention to detail, particularly data accuracy
* Excellent command of MS Office tools
* Proven experience of Department administration
* Good SAP user knowledge
* User knowledge of SaleForce.com (preference)

Luxembourg