Administrative Assistant (Pharma/German) - 70%

Our client, one of the biggest pharmaceutical companies based in Basel, is looking for a ADMINISTRATIVE ASSISTANT having strong PHARMACEUTICAL EXPERIENCE.

This is a 6-month part time (70%) contracting role based in Basel and planned to start from beginning of November until the end of April 2019 with extensions opportunities.

Are you a GERMAN SPEAKER ADMINISTRATIVE ASSISTANT and currently looking for your next career step?

If so, please have a look at the opportunity we can offer you:

Tasks:

GENERAL ADMINISTRATIVE SUPPORT

- General administrative tasks, such as correspondence, preparing presentations, distributing documents, handling all aspects of travel, handling of expenses (travel and entertainment, functional budget etc.) and monitoring expenditures against the group's cost centre budget
- Organising meetings, teleconferences, videoconferences, interviews
- Deputizing for other Administrative Assistants

ADMINISTRATIVE SUPPORT IN PLANNING, DELIVERING AND EVALUATION TRAINING & DEVELOPMENT PROGRAMS, WORKSHOPS AND OTHER LEARNING RELATED ACTIVITIES

- Handling vendor invoices and purchase orders using ARIBA
- Planning and monitoring of global trainings (scheduling, venues, organization, attendance, information flow to participants/trainers
- Plan & manage logistics for training delivery (venue, infrastructure, documentation, catering, advice and support internal/external trainers, participants, documentation)
- Track training attendance, archive training evaluations and maintain training metrics datasheet
- Help to continuously improve processes and services

Ideal Profile:

- COMMERCIAL DIPLOMA OR EQUIVALENT WITH SOME EXPERIENCE IN AN ADMINISTRATIVE ENVIRONMENT
- SIMILAR EXPERIENCE WITHIN A PHARMACEUTICAL ENVIRONMENT
- EXCELLENT KNOWLEDGE OF RELEVANT SOFTWARE APPLICATIONS (WORD, POWERPOINT, EXCEL)
- TECHNICAL SAVVY IS A PLUS (EG SOCIAL MEDIA USE, INTRANET MAINTENANCE)
- FLUENCY IN ENGLISH IS A MUST
- SELF-DRIVEN, PRO-ACTIVE RESULTS ORIENTED INDIVIDUAL
- QUICK LEARNER AND ADVANCED INTEREST IN AREA OF LEARNING & DEVELOPMENT
- OPEN, TRANSPARENT AND COMMUNICATIVE PERSONALITY
- ABILITY TO INTERACT AT VARIOUS LEVELS IN THE ORGANIZATION (INCLUDING SENIOR MANAGEMENT)

Please note, we can only consider EU/CH candidates or those with a valid work permit for Switzerland.

Are you interested with this opportunity and would like to have more information? Please get in touch with Florence Wespiser (see below).

Please note that only shortlisted candidate will be contacted.