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Administrative Assistant - Legal (2 year Maximum Duration Contract) Jo
Eingestellt von Celgene
Gesuchte Skills: Support
Projektbeschreibung
Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health. We value our passion for patients, quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries - and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.
PREREQUISITES
Equivalent to the completion of a business/administrative school degree preferred but not required.
Equivalent to at least 3 years administration experience in a corporate environment desired.
RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:
1. General Administration:
- Open, sort and distribute incoming correspondence
- Maintain electronic and hard copy filing system
- Assist with maintenance of department's databases and tracking agreements as needed
- Prepare documents to be signed and sent
- Answering and screening incoming calls
- Organize telephone, video and web conferences
- General clerical duties including copying, fax, scan and mailing
- Receipt and welcome visitors
- Prepare weekly reports
2. Office Management:
- Order and maintain office supplies
- Requests to Facilities department
3. Congresses, Conferences, Meetings
- Scheduling
- Book meeting room incl. coffee, water, lunch as per request
- Take meeting minutes as per request
- Registrations of congress participants per request
4. Travel:
- Book flights/train tickets/hotels/car rentals/transfers
- Reschedule resp. cancel flights
- Visa requisitions
5. Finances:
- Prepare expense reports for the whole department
- Process Purchase Requisitions and record Purchase Orders
- Process invoices
6. HR:
- Support in recruitment process: schedule interviews and arrange candidates travel to
Boudry when requested
- Support to new hires: organize working space/induction program
7. Other:
- administrative support to assigned department project
QUALIFICATIONS
Education and Experience:
- Computer skills and knowledge of relevant software
- English language skills essential; French and/or other languages advantageous
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
- Work experience in a law firm is an asset
Key Competencies:
- Ability to effectively communicate
- Excellent organizational and time management skills
- Ability to prioritize effectively
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and accuracy
- Strong team player
REQ ID:
PRIMARY LOCATION: Switzerland-Neuchâtel-BOUDRY
JOB:Legal
ORGANIZATION:Celgene Management SaRL
SCHEDULE:Limited Term
SHIFT:Experienced
EMPLOYEE STATUS:Individual Contributor
JOB TYPE:Full-time
JOB LEVEL:Day Job
TRAVEL:No
JOB POSTING:2015-07-:00:00.0
PREREQUISITES
Equivalent to the completion of a business/administrative school degree preferred but not required.
Equivalent to at least 3 years administration experience in a corporate environment desired.
RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:
1. General Administration:
- Open, sort and distribute incoming correspondence
- Maintain electronic and hard copy filing system
- Assist with maintenance of department's databases and tracking agreements as needed
- Prepare documents to be signed and sent
- Answering and screening incoming calls
- Organize telephone, video and web conferences
- General clerical duties including copying, fax, scan and mailing
- Receipt and welcome visitors
- Prepare weekly reports
2. Office Management:
- Order and maintain office supplies
- Requests to Facilities department
3. Congresses, Conferences, Meetings
- Scheduling
- Book meeting room incl. coffee, water, lunch as per request
- Take meeting minutes as per request
- Registrations of congress participants per request
4. Travel:
- Book flights/train tickets/hotels/car rentals/transfers
- Reschedule resp. cancel flights
- Visa requisitions
5. Finances:
- Prepare expense reports for the whole department
- Process Purchase Requisitions and record Purchase Orders
- Process invoices
6. HR:
- Support in recruitment process: schedule interviews and arrange candidates travel to
Boudry when requested
- Support to new hires: organize working space/induction program
7. Other:
- administrative support to assigned department project
QUALIFICATIONS
Education and Experience:
- Computer skills and knowledge of relevant software
- English language skills essential; French and/or other languages advantageous
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Knowledge of principles and practices of basic office management
- Work experience in a law firm is an asset
Key Competencies:
- Ability to effectively communicate
- Excellent organizational and time management skills
- Ability to prioritize effectively
- Problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and accuracy
- Strong team player
REQ ID:
PRIMARY LOCATION: Switzerland-Neuchâtel-BOUDRY
JOB:Legal
ORGANIZATION:Celgene Management SaRL
SCHEDULE:Limited Term
SHIFT:Experienced
EMPLOYEE STATUS:Individual Contributor
JOB TYPE:Full-time
JOB LEVEL:Day Job
TRAVEL:No
JOB POSTING:2015-07-:00:00.0
Projektdetails
Geforderte Qualifikationen
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Kategorie:
Sonstiges