Administrative Assistant

Job Description:

The Engagement Assistant is responsible for tracking information and maintaining Engagement systems. This position supports the Engagement team to ensure that all related data and materials are captured, tracked and stored appropriately.

JOB DUTIES:

- Follow up to confirm program completions; track and procure enduring materials.
- Upload materials to and maintain accuracy of SharePoint site.
- Maintain finance tracker, prompting follow ups as needed.
- Support Engage work as delegate.
- Provide logistical research support for Advisory Board meetings.
- Enter information into system accurately and promptly.
- Generate metrics on Engagement team activities by keeping accurate records on types and numbers of activities.
- Collaborate with Procurement and Legal around the execution of statements of work and contracting with vendors.
- Track publications in Datavision and prompt follow ups as needed.
- Create and manage POs for vendors.

SKILLS:

QUALIFICATIONS/EXPERIENCE:

- Associates Degree.
- The candidate should have at least 5 years of experience that demonstrates proactive organizational skills and the ability to coordinate significant volume of information with excellent attention to detail.
- Must be independent, pro-active, self-motivated with strong organizational, interpersonal and communication skills, both written and verbal.
- Professionalism and good judgment especially handling confidential matters are crucial. Possess the ability and initiative to work without close supervision.
- Must have the ability to prioritize and work independently, yet be a team player.
- Must have the ability to handle, multiple demands and priorities simultaneously.
- Excel, Microsoft Word.