Administrative Assistant

For a 6 month project with our customer in Zurich, we are looking ASAP for an

Administrative Assistant

Our client is looking for a dynamic individual who has the potential to become an accomplished project leader in an innovative work environment.

Tasks:

- Perform an extensive array of administrative tasks (manage multiple calendars, book extensive international travel, book facilities and equipment, as well as process and approve expense reports).
- Organize large business and team-building events for the Engineering and Product Management teams as well as office-wide events.
- Manage budgets for teams spanning multiple offices and currencies.
- Work closely with Facilities and events teams to bring various brands to team space and special events.
- Organize and facilitate cross-functional EMEA leadership meetings, collecting agenda items, taking notes and tracking action items to completion.
- Participate in the organization and execution of partner-facing conferences for EMEA, as well as Engineering and Product Management conferences in the US.
- Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
- Coordinate conference attendance, public speaking events, interviews, etc.
- Lead and participate in various discrete projects for your team or office (eg tracking or analysing data, creating websites, helping develop training programs, etc.)

Requirements:

- BA/BSc degree. In lieu of degree, relevant skills or equivalent experience.
- Strong organisational skills with an attention to detail and a proven ability to handle multiple priorities in a fast-paced environment.
- Effective communication skills including the ability to communicate and collaborate with a diverse range of people across job functions.
- Expectation of complete confidentiality on all business matters.
- Demonstrable interest in, and ability to learn, new technologies.
- Experience with calendar management, high-volume travel scheduling and booking, budgeting, event planning, leading projects, and taking meeting minutes.
- Excellent written and verbal communication skills. The ability to communicate comfortably with senior executives and government officials.
- Comprehensive knowledge of process, project and program management theory and practices, and the ability to apply them when solving operational issues.
- Experience serving as a project lead from conception to completion.

Are you interested in this position? Then we are looking forward to receiving your application.