Accounts Payable & Receivable Clerk

Accounts Payable & Receivable Clerk, £18 - 21k, Redhill, Surrey

An excellent opportunity has arisen for an experienced Accounts Payable & Receivable Clerk to work for an award-winning multinational business based in Redhill, Surrey on a Fixed Term 9 month contract.

Working in a busy and fast paced environment, the successful candidate will be responsible for providing timely, professional and efficient support to the Pay/Bill Department, to build client and key supplier relationships and to maintain a flexible approach within all areas of the business.

The Role:

1. To ensure that the relevant Outlook mailboxes are emptied and processed on a regular and ongoing basis throughout the day.
2. To match all incoming invoices, and process on to accounting system within 24 hours of receipt.
3. To generate sales invoices in the absence of the Billings Administrator.
4. To notify suppliers in writing of any discrepancies within 24 hours of receipt of the invoice keeping a detailed log of all queries raised.
5. To collate and process invoice payment runs on a weekly basis as per the "pay when paid" arrangement.
6. To ensure that all 'front sheeted' time cards are signed off by the relevant Staffing Coordinator before processing for payment.
7. To liaise with sales/onsite staff to rectify queries relating to timecards and expenses.
8. To efficiently deal with any invoices/timecards that are under query by relaying the information back to the supplier in a timely manner. Once resolved, to organise payment of invoice if payment terms have been exceeded. In cases where there are issues that cannot be resolved in a timely manner, or where there have been complaints from contractors, these must be escalated to the relevant Pay/Bill Coordinator to ensure a prompt and calm resolution.
9. To deal with telephone, face to face and e-mail enquiries from colleagues, contractors, clients and suppliers and to provide accurate information as necessary.
10. To take responsibility on a daily basis for filing and archiving within own area of the Pay/Bill Department.
11. To reconcile all supplier statements and deal with any queries within 3 working days and to pass to the Pay/Bill Manager (or in her absence the Pay/Bill Coordinator) for approval and sign off within the 3 working days.
12. To perform all required approved timecard downloads in accordance with agreed timetables.
13. To achieve monthly targets and KPI's as set out by the Pay/Bill Manager.
14. To take responsibility on a day to day basis for filing and archiving within own area of the Pay/Bill Department.
15. To attend weekly/monthly performance reviews and team meetings as required.
16. To provide support and assistance to Pay/Bill Staffing as and when required.
17. Plus any other ad hoc duties as and when required.