Accounts Payable Administrator

Accounts Payable Administrator - 6 months - Crawley - Negotiation Rate

A leading Security and Defence client of Hyphen is looking for an Accounts Payable Administrator for their site in Crawley.

Primary Purpose of the Role:
*Responsible for all elements of employee expenses processing across multi-Thales Operating
*Units ensuring adherence to company policy
*Principal Relationships:
*Employee Expenses Team Leader/Payables Operations Manager
*Other SAS teams
*Business Unit Finance teams
*Internal customers - employees/colleagues

Key Responsibilities and Tasks:
*Checking & validation of manual employee expense claims & supporting receipts
*Validation and audit of employee expense claims received in the electronic Expense Management Tool (Marco Polo)
*Coding of expenses to appropriate nominal ledgers
*Calculation & allocation of VAT
*Capture of expenses within the AP system(s)
*Processing electronic bank payments via BACs
*Instigate/resolve employee expense queries
*Scanning of expense claim vouchers for record retention
*Archiving of expense claim receipts

Key performance Indicators against Responsibilities and Tasks (professional only):
*12 month KPIs
*To ensure accurately verified and approved BACs payment runs - as per the 2013 company calendar BACs schedule
*Ensure that all Expense Claims are actioned in accordance with the current Travel and Expense Instruction, cleared on a daily basis and paid within the Service Level Agreements (10 working days)
*Ensure that all Amex/HSBC Purchasing card expense claims are actioned and cleared on a weekly basis in order to meet ICQ and month end requirements
*To action and respond to all incoming Emails within 2 working days of receipt, including e-mails in the shared in box- FSS. Expenses

Skills
Essential
*Good communication skills both verbal and written
*Good team player - flexible and adaptable to multi-tasks.
*Excellent customer service skills.
*Ability to work on own initiative
*Adaptable and flexible

Desirable

Experience:
*Essential
*Employee Expenses/Payables experience
*Experience of employee expense voucher processing & review - checkingcoding of expenses to appropriate nominal ledgers; knowledge & ability to accurately calculate and allocate VAT.
*Experience of preparing and validating bank payments for processing via BACs Ability to instigate/resolve invoice related queries with staff of all levels - by telephone and/or Email.
*FastExcel & Outlook.

Desirable
*Experience of working for a large and complex organisation - Shared Service Centre environment
*Values & Behaviours:
*Focus on Customers
*Perform through teaming
*Innovate
*Develop our people

Qualifications:

Essential
*Minimum of GCSE English and Maths or equivalent

Hy-phen Limited is acting as an Employment Business in relation to this vacancy.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.