Transport & Customs Coordinator, 6 Months Fixed Term Contract

Job Purpose and Summary:

To carry out administrative functions to manage the transportation of Canon Products across the complete Supply Chain.

Responsibilities and Tasks:

* To monitor daily inbound shipments to port and warehouses and ensure action is taken where necessary to achieve on time delivery into the warehouse
* Ensure all deliveries from all of our warehouses to Canon UK & Ireland customers are carried out satisfactorily and within agreed SLAs. Ensure PODs are received for all deliveries.
* To understand Customs procedures, ensure the relevant declarations are correctly made and carry out reporting to ensure compliance (eg Instrastat, VAT, Extrastat.)
* Ensure export rules and regulations are adhered to.
* Administer all marine insurance claims for Canon UK, including obtaining all documentation to submit claim, logging on the broker system, dealing with disputes with our 3PL providers and ensuring closure of claim. Ensure SLAs regarding management of claims are met. Create reports as required.
* Use reporting tools to provide performance reporting on our major transport suppliers. Highlight any areas of concern to Transport & Customs Manager.
* Raise Purchase order requisitions to 3PL transport providers and advise them of the applicable PO Ref. Check and code invoices to ensure they are accurate and ensure timely processing to enable payment.
* Ensure Oracle documentation is raised to manage all machine movements which are not done in conjunction with a sales order. Ensure customers are invoiced correctly for these requests. Ensure I Base is updated correctly.
* Work with technical distribution carrier to ensure they are carried out on time and successfully resolve any escalations.
* Comply with Company policies and procedures (example SOX).
* Provide a source of specialisation with respect to any transport queries Canon may have and proactively respond to any queries raised.
* Work closely with colleagues in Supply Chain to ensure the realisation of a seamless supply chain.
* Ensure all records are maintained and archived correctly
* Provide reporting as required on day to day activities.
* Any other duties as required

Required Skills and Qualifications:

* Experience in logistics, preferably with a mix of air/sea/truck.
* Excellent communication skills.
* Problem solver
* Ability to work under pressure.
* Decision making skills.
* IT Skills (Exel, Word, Powerpoint and preferably Oracle)
* Numerate
* Attention to detail
* Proactive
* Able to work to deadlines and changing priorities.

Competencies:
• Act as a Team Player • Apply High Standards of Accuracy • Create Solutions to Problems • Focus on the Customer • Plan and Organise Effectively

Further Information:

Closing Date: 2 May 2013 - please apply as soon as possible
Location: Woodhatch, Reigate, Surrey
Salary: to £24,919 - pro rata (6 month contract)

Key Benefits

Basic 25 days holiday plus bank holidays (increasing to up to 27 with long service)
Final salary scheme pension available upon joining Canon UK Ltd
Life Cover for those in the pension scheme
Free private healthcare for all employees (tax on benefit payable by employee)
Long service awards
Focus on learning and development and career progression
Staff purchase scheme
scheme - discounts with over 100 named brands and suppliers on their products and services
Employee forum network
Summer Hour Policy
Interest Free Season Ticket Loan
Childcare Voucher Scheme
Ride 2 Work scheme
Employee Assistance Programme
Flexible Working Policy
Company Maternity / Adoption / Paternity Policies
eLearning online training courses available to all employees
Variable pay scheme (bonus/commission)

No agencies please