Transfer Agency - Analyst

My client is a global investment management firm looking for a transfer agency analyst. This role is urgent and they are interviewing with immediate effect

ROLE

The department is responsible for the processing (and, where this work is processed offshore, oversight) transactions and updates to the registers of our clients' mutual funds and consequent transmittance of this information to external parties, such as Trustees and Fund Accountants in line with regulatory and client requirements.

PRINCIPAL RESPONSIBILITIES

To prepare the regular distributions runs in line with client SLA.
To prepare the platform proforma production
To process direct debit mandates
To set up all BACs production runs
To process distribution cheque reissue requests
To process BACS rejects
Production of Daily, weekly and monthly stats/KPI's
Monitor IOL's, Assist on the queries and liaise with other departments where necessary
Development/Testing
Assist in the continued process of TQM (total quality management)
Day to day assistance and guidance provided on the processing quality and timeliness in Bangalore, seeking appropriate information from local management there where required
To work with the Manager and Group projects area on any allocated Client projects.
Analyse monthly management information and provide results to the Manager
Maintain relations with third parties - to include Client, internal relations with other departments and Auditors.
Maintains a close working relationship with other areas, such as Dealing, Registration, Settlements and other internal areas such as the Relationship Managers
Fulfil additional, relevant, tasks appropriate to the role and business requirements

ACCOUNTABILITIES

Employees are required to comply with the regulatory regime in which the company operates as appropriate to the above role.
Employees are expected to exercise due care and diligence, ensuring the areas the incumbent is responsible for are organised and controlled.
Employees are required to observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties.

RELATIONSHIPS

INTERNAL KEY STAKEHOLDERS

-Relationship Managers
-Client Service Managers
-Management Team
-Internal Clients

EXTERNAL KEY STAKEHOLDERS

-Regulators including FSA & HMRC
-External Clients
-External Advisors
-External Auditors/Trustees and Compliance
-Shareholders

QUALIFICATIONS/SKILLS/EXPERIENCE

Demonstrate a good understanding of Distributions
Demonstrate a working knowledge of Distributions and technical processing
IAQ Merit award or working towards this qualification
Ability to review and resolve complex issues working under pressure meeting challenging deadlines
Excellent planning and organisation skills with a flexible approach to work
Customer Service experience
Ability to work on own initiative
Effective verbal reasoning and numeric skills (Essential)
Good keyboard skills to include MS Excel and ability to learn systems used within the business (Essential)
Experience in working with Multi Currency companies
Extensive knowledge of collective investment scheme administration and the regulatory environment is highly desirable
Knowledge and understanding of FSA/HMRC regulatory Environment

CORE COMPETENCIES

Interpersonal (relationship building, respectful, problem solving and understanding)
Communication (listening skills, oral communication skills, information sharing and written communication skills)
Self-management (adaptability, integrity, learning and trust builder)
Motivation (closure and result seeking)
Thinking (decision making, idea generation, inclusion and problem solving)
Organisational Knowledge (current knowledge, knowledge and understanding)
Client Service and Quality (quality, relationship building and client satisfaction)
Administration (coordination, execution, planning and time management)
Leadership (direction, idea generation, knowledge sharing and team recognition)

Allegis Group Limited and Aston Carter Limited operate Employment Businesses and Agencies and are companies within the Allegis Group Inc. group of companies, the fourth largest staffing company in the world, (collectively referred to as the "Allegis Group"). TEKsystems and Aerotek are divisions of Allegis Group Limited. Applicant data will be treated in accordance with the Allegis Group's Privacy Notice.