Training Administrator

TRAINING COORDINATOR

MY CLIENT, A LEADING OIL AND GAS ORGANISATION BASED IN ABERDEEN IS URGENTLY SEEKING AN EXPERIENCECD TRAINING COORDINATOR TO JOIN THEIR TEAM FOR A MINIMUM OF 9 MONTHS WITH POTENTIAL FOR EXTENSION TO 12 MONTHS OR PERMANENT. THIS IS A FULL TIME POSITION WORKING BETWEEN THE HOURS OF 8AM- 5PM MONDAY- FRIDAY

THE TECHNICAL TRAINING COORDINATOR WILL BE RESPONSIBLE FOR SUPPORTING THE ENGINEERING TRAINING MANAGER (SUBSEA & DRILLING) IN TECHNICAL TRAININGS ACTIVITIES FOR THE SUBSEA & DRILLING ENGINEERING ORGANIZATION. IN THIS ROLE, YOU WILL DEVELOP TECHNICAL TRAINING ON THE BASIS OF BUSINESS NEEDS AND KEEP TRAINING MATERIAL CURRENT, UPDATED AND AVAILABLE. YOU WILL PROVIDE EFFECTIVE AND RESPONSIVE ADMINISTRATIVE SERVICES FOR THE DAY-TO-DAY TECHNICAL TRAINING OPERATIONS AND ACTIVITIES.

DUTIES REQUIRED:

- Organize graduate rotations across different departments, and ensure rotations are effective.
- Ensure graduates are completing rotations and Learning Outcomes.
- Ensure that graduate forums are being conducted each quarter. Support the graduate who is hosting the forum to organize the location and hospitality for the event.

SUMMER INTERNSHIP:

- Organize onboarding of Summer Interns (eg team building, HR induction, etc.).

APPRENTICES:

- Monitor apprentices through the four year program.

GLOBAL ENGINEERING TRAINING:

- Maintain technical training contact list across the Global Subsea and Drilling engineering locations.
- Compile global training activities into spread sheet and generate quarterly update based on the data.

ABERDEEN TRAINING DEPARTMENT:

- Maintain up-to-date training calendar for Aberdeen sites, as well as communicating this to managers and local sites as needed through the existing Distribution List.
- Coordinate instructors for ITL offerings, as well as approving and checking registrations, sending out feedback forms to attendees, and collecting class rosters to grant credit in GE Learning (where applicable).
- Look after the training rooms, including equipment and materials and book the facility for training (classrooms, teleconference rooms, or WebEx sessions).
- Assist trainers when required.

SUPPORT CENTRAL SITES:

- Act as facilitator for Global Engineering Technical Training Site (Subsea & Drilling).
- Add, update, and delete material on Support Central site as required.
- Link in with global training admins to include training calendars and materials from other SS&D sites.
- Act as facilitator for the Graduate site, updating rotation plans, learning outcomes, rotation host details, and details of the graduate forum.

ELEARNING:

- EXPERIENCE WITH ARTICULATE STORYLINE SOFTWARE - Desirable
- Coordinate the outsourcing of eLearning development by providing vendor with appropriate materials and information, creating and receipting against the PO and organizing calls between the vendor, the SMEs and Training department.
- Monitor timeline of course development and ensure Training department completes review and other stages in a timely manner.
- Review course content and functionality at review stages.
- Liaise with GE Learning team to ensure eLearning is developed in line with GE Learning (SumTotal) requirements.

ADMINISTRATOR ACTIVITIES:

- Perform simple and advance searches for multiple record types, run reports, and filter the data as required.
- Create surveys and forms as required, generating reports if needed.
- Raise POs for training department (office supplies, hospitality, etc.).
- Add vendors to AVL as required
- Raise one off payments for vendors not on the AVL.

PLEASE APPLY ACCORDINGLY FOR IMMEDIATE CONSIDERATION