Temporary Administrator/Secretary

Due to an extended period of sick leave, our client is seeking an experienced Administrator/Secretary for approximately 10 weeks.

The successful candidate will be required to assist with:

General administration created by the commercial department including typing letters/faxes, copying documents etc.
Undertaking new contract start up procedure, project boxes, site files, filing tray etc.
Oversee progression of correspondence, filing of contract documentation and organisation of boxes.
Coordination and preparation of sub-contract orders
Copying and distribution of Order documentation to all relevant parties
Updating of sub-contract lists/Performance review forms
Following up sub-contractor documentation (approval questionnaires, Insurance/H&S information etc.)
General administration created by Contracts Manager including typing letters/faxes, copying documents, updating site reports and assisting with O&M manuals etc.
Specific administration for the After Care Manager, including typing letters, sending faxes etc.
Relief cover for general reception duties, post, correspondence, answering phone etc. when required.
Updating and managing contract progress reports and associated procedures
Managing and updating the main database with contract and personnel updates.
Organising archiving of contract documentation and updating the database.
Sending out internal sub-contract/materials feedback forms and overseeing the return and distribution
Sending out client feedback forms and overseeing the return and distribution.
Receiving, copying and distributing contract issue drawings.
Updating drawing registers and distributing as required.
Distributing other contract documentation as directed by commercial/contract staff.