Team Assistant

Job purpose:

Support the Team with general project management task for specific projects in agreement with the Manager:

* Keep calendars updated and manage agenda/organize travels/support in preparing visa and invitation letters

* Deal with incoming correspondence email & calls, independently, autonomously or according to instructions. Able to write/communicate and interact at leadership level, with countries and global Teams

* Develop expenses reports, coordinate approval and monitor expenses against budget

* Place/control Purchase Orders and process Invoices

* Support internal meetings organization (attendees' coordination, set up rooms, refreshment/food, set up video/phone conferences, set up presentations, etc)

* Liaise with different stakeholders: IT, travel agency and catering to ensure efficient support to the team

Ideal Background:

Education: Minimum: High School Diploma/University Degree

Experience: Minimum 1/2 years as executive/sales

Technical skills: Proficiency with MS Office

Good user-level IT knowledge (ppt, Photoshop, video, exl)

Advanced English and French

Soft skills:

Good writing skills in English

Communication skills to interact at leadership level and in Matrix organization

Teamwork and collaboration

Take autonomously on responsibilities/self-starter

Customer-oriented

Problem identification and solving

Michael Bailey International is acting as an Employment Business in relation to this vacancy.