Senior Administrative Assistant (m/f)

REFERENZNUMMER:

270138/11

IHRE AUFGABEN:

-Performs administrative duties, which may involve contact and exposure to highly confidential materials and information, reporting to the Sr. Director, Product Strategy Program Management
-Handles non-routine information
-Manages the staff schedules; schedules meetings (on and offsite) and makes travel arrangements for supported staff, visitors, partners and vendors as necessary
-Creates and prepares correspondence, spreadsheet reports and presentations
-Attends department meetings, takes notes and distributes notes
-Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems
-Processes Accounts Payable invoices and all aspects of expense reporting as requested by department Executive Administrative Assistant.
-Accountable for meeting planning and organization (schedule attendees, book conference rooms, arrange catering, prepare presentations, compile notebooks, meeting materials, handouts, etc).
-Liaises and coordinates with CP&PM Exec Assistant and other Assistants to ensure optimal interaction with other staff/departments (Exec Assistant is responsible for overseeing coordination of cross-department work and will provide assignments, as required).
-Serves as a back-up for CP experience with international travel and supporting non-US based individuals is desirable
-Proficiency with Microsoft Office Suite is required, especially Outlook, Word and PowerPoint.
-Proficiency in written and spoken English required
-Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands

WEITERE QUALIFIKATIONEN:

Project assistant