Senior Administrative Assistant (m/f)

- Provide administrative support to the HEOR (Health Economics & Outcomes Research) based in Switzerland
- Responsibilities include travel arrangements, expense reports, meeting support, use of Webcycle and SRM, and support specific projects, for example, searching, ordering and collating relevant scientific literature, organizing clinician ad-boards
- Schedule management of meetings, make travel arrangements for department members, visitors, strategic partners and vendors as necessary
- Accountable for meeting planning and organization, schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc
- Manage purchase orders and processes accounts payable invoices, if necessary
- Prepare correspondence, spreadsheet reports and presentations as directed
- Attend department and/or relevant product-specific team meetings, takes and distributes meeting minutes, if necessary
- Provide telephone support, assumes responsibility for copying, faxing, and developing and maintaining filing systems
- Complete expense reports using the provided electronic system
- Maintain up-to-date contact lists for department members
- Provide back-up for other Administrative Assistants and Executive Assistants as required
- Educational requirements are vocational education GCSE a minimum, Matura A- level preferred
- Significant related experience in a similar position
- Experience of supporting senior level management
- Extensive working knowledge of MS Word, MS Outlook
- Advanced knowledge of MS Excel & PowerPoint
- Experience with purchase orders and accounts management systems/software, for instance SAP webcycle and SRM supplier relationship management software
- Experience with expense reporting systems/software for instance Concur software
- Requires strong attention to detail in composing materials, establishing priorities, scheduling meeting and arrange travel itineraries
- Experienced to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Strong interpersonal skills, the position continually requires demonstrated poise, tact and diplomacy
- Ability to handle confidential information and issues effectively is a must

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