Recruitment Coordinator - 4 Months (68086)

RECRUITMENT COORDINATOR

CONTRACT: 4 months (W2)

LOCATION: Pasadena, CA 91188

JOB NUMBER: 68086

JOB SUMMARY:

- Provides effective, responsive, and timely internal transfer processing for hiring managers and employees which results in the best match of the most senior and qualified candidate(s) for assigned positions in compliance with specific collective bargaining agreements.
- Communicates directly with hiring managers and employees regarding internal position vacancy status and to facilitate a timely selection process.
- Manages completion of work and relationships through effective, courteous and customer friendly phone interaction.
- Works closely with Human Resources Consultants, Recruitment Managers, and HR staff to resolve issues related to local collective bargaining group agreements, department re-organizations, and hiring initiatives that impact employee transfers.

DAILY RESPONSIBILITIES:

- Responsible for the internal (seniority) recruitment process
- Review and screen internal collective bargaining unit candidates for minimum qualifications
- Generate bid lists (seniority order) as identified by the Collective Bargaining Unit

MAJOR RESPONSIBILITIES:

- Works one-on-one with internal candidates screening transfer request for minimum qualifications.
- Conducts phone screen, using established tools and appropriate interviewing techniques, to assess eligibility and availability for testing.
- Ensures collective bargaining agreements are applied consistently for all appropriate candidates.
- Screens candidates for qualifications documented performance issues and seniority and validates candidate's interest in specified position.
- Set-up seniority order for all interested qualified employee applicants and determines top pay tier as defined by collective bargaining agreement.
- Ensures accurate and complete details regarding transfer candidates (ie seniority, performance, qualifications, test results).
- Works with employee applicants to complete transfer process.
- Sets up appointments for on-boarding session, employee health screen and new employee orientation if applicable.
- Ensures organizational compliance requirements are met prior to new hire start date (ie background investigation cleared, employee health assessment cleared, license validation/certification verified as appropriate, education verified for inter-regional transfers and references verified).
- Works closely with Career Services to facilitate placement of qualified employees for assigned positions.
- Completes or oversees the hire process in applicant tracking system.
- Ensures timely close of posting, generation and accurate completion of Personnel Action Confirmation and offer or disposition letter generation.
- Notifies manager of anticipated new hire start date, salary, position filled (requisition number), anticipated EHS clearance date and new employee orientation date.
- Works with the company benefits and payroll system, processing paperwork and troubleshooting problems to ensure new hire receives accurate and timely paycheck.
- Proactively develops and maintains effective relationships with hiring managers, colleagues, clients, candidates/applicants, administrative staff and others.
- Supports achievement of service level agreements and recruiting objectives for assigned positions.
- Collaborates with recruiter/consultants and other recruitment coordinators to convert internal positions to external recruitment.
- Ensures satisfaction with delivery of recruitment services and timely internal hiring process.
- Maintains timely, accurate and complete applicant tracking and requisition information in Applicant tracking database and system.
- Functions as a resource person for requisition and policy information as it applies to internal transfer processing.

REQUIRED EDUCATION, EXPERIENCE, AND SKILLS:

- High School Diploma or General Education Development (GED)
- Bachelor's degree in Human Resources, Business Administration, or related field OR 4 years' experience in a directly related field
- Critical thinking skills
- Effective verbal and written communication skills
- Computer proficiency with advanced MS Excel and Word

DESIRED SKILLS:

- Proficient using Lotus Notes and Applicant Tracking Systems
- Minimum 1 year recruitment-related experience