Recruiting Coordinator

DETAILS:

- The Recruiting Coordinator will operate with a strong customer service orientation and a keen attention to detail.
- This role works diligently to ensure smooth and efficient processing occurs for both internal and external candidate experiences.
- Works with hiring managers and Recruiting Relationship Managers to ensure recruitment processing, administration and logistics are managed seamlessly.
- Maintains a great brand with external and internal candidates when coordinating interviews and on-boarding.
- Provides Taleo processing expertise on recruitment processes enabled through Taleo.
- This includes requisition creation in Taleo, coordinating interview logistics, on-boarding, background checking and employment verification and ensuring Sharp record creation is completed accurately.

ESSENTIAL FUNCTIONS:

1. Receives request to create requisition, partners with hiring manager to ensure all data is accurate. Creates requisition in Taleo leveraging Sharp data and notifies hiring manager and recruiter of completion.
2. Coordinates interview schedules of qualified, external and internal candidates with Hiring Manager and Interview Team. Organizes interview logistics including meeting location and distribution of required documents (ie. resume, requests for candidate information, interview guides, feedback forms, etc..).
3. Schedules interview debrief session on behalf of RRM.
4. Initiate employment verification & on-boarding processes following notification of offer acceptance from RRM. Complete referenceaudit candidate & requisition file. Monitor that candidate has completed required documents in Taleo to enable timely set-up on SHARP to meet deadlines for payroll, and securing timely systems access, IT equipment and car when appropriate. Follow up with candidate as needed.
6. Liaise with line managers to ensure they have and understand the induction checklist and systems access/equipment request processes to support the new hire in their first few weeks.
7. Ensure internal moves and new hire transactions are processed correctly by IBM's Recruiting Support Operations (into Sharp). Process I-9, E-Verify process and other onboarding steps as required.

SKILLS:

SKILLS/EDUCATION REQUIRED:

- High School Diploma
- 2-3 years experience as a Recruiting Coordinator
- Advanced Outlook/Calendar skills
- Applicant tracking system experience
- An outgoing personality that can partner with all personality types and levels in the organization
- Strong attention to detail

SKILLS/EDUCATION PREFERRED:

- 1-2 years experience using Taleo
- Recruiting or coordinating experience
- Experience with entry level manufacturing roles