Receptionist

We are currently seeking a Receptionist for a year long contract position in Fairfield, NJ.

Essential Duties and Responsibilities
Undertake and perform special projects and assignments as assigned
Develop positive employee relationships and maintain open lines of employee communication
All other duties as assigned
Support the Design, Project Management and sales teams as needed

Front Desk
Incoming calls- Answer/route
Receive visitors- all visitors must sign in
Coordinate office wide emails
Maintain local telephone list
Order special lunches for guests and office wide meetings
Coordinate, phone in and distribute daily lunch orders

Accounts Payable/Purchase Orders
Process all invoices for payment
o Create and enter PO's in AS400
o Obtain approvals and signatures
o Reconcile PO to Invoice and communicate with Corporate payables
o Follow up and resolve any disputed invoices timely
Order all supplies
o Uline
o Safety and compliance
o Staples office
o Ink and paper for large format printers
o Coffee
Inventory supplies
o Maintain a spreadsheet inventory by supply type
o Monitor inventory to ensure supplies never run out
o Streamline the number of similar type items
o Reduce overall inventory maintained on site

Maintenance Scheduling
Schedule service on printers, copiers and cutting tables
Coordinate quarterly HVAC maintenance
Fire and Alarm system maintenance
Fire extinguishers maintenance
Oversee Cleaning services

Messengers, FedEx & Ship Tests
Schedule messengers
Schedule and distribute all deliveries and pickups including freight shipments
Coordinate with Aston on ship tests and messengers
Process ship tests
Distribute test reports
Safety
Maintain visitor book for emergency evacuation
Track attendance at all safety meetings
Maintain al safety training documentation

Interested candidates please email your Resume to Harshi