Purchasing and Contracts Administrator

Administrator/Purchasing Administrator/Contracts Administrator

My major client based in Manchester are recruiting for a Purchasing and Contract Administrator to join their team for an initial 3 month contract.

The role involves:

Combining the Purchasing Operations function with the administration of customer and supplier contracts, ensuring they are properly signed/implemented/monitored and concluded.

Some responsibilities include:
* Processing of all customer sales orders from receipt of Sales Order Form, order acknowledgement through to invoicing.
* Processing of all company Purchase Orders including Capex, customer orders and internal orders through AX and converting to a PX ready for invoicing.
* Accurate order processing for sales & purchases. Purchasing to be carried out to maximise gross profit. Accounting system to be updated with all delivery details of orders for customer services department and account managers
* Ensuring customer orders are processed promptly and that delivery expectations are met
* Work closely with Customer Services for customer orders with professional services, Support Services for customer maintenance orders, Account Managers for customer order updates and Vendors for pricing, delivery dates etc
* To process new contracts, amendments and cancellations as necessary
* Ensure that records are regularly updated and the database is correct at all times.
* Process and deal with correspondence and customer contact relating to on-going contractual commitments, whilst pro-actively managing renewals (as applicable) for designated customers.
* Validation of all invoices and credits produced
* Maintaining complete and accurate filing by customer
* Maintain the purchase order log
* Ensure that all work carried out is in accordance with the Company's Quality System policies and procedures.
* Liaison as necessary to perform duties with Sales personnel and Accounts.
* Ad hoc duties consistent with role responsibilities and experience.

Skills and experiences required for the role are:

A strong track record in an administrative roles.

Good literacy and numeric skills - at least 5+ GCSE's/A level standard with Maths and English.

Good working knowledge of Microsoft Office.

Basic knowledge of switched Ethernet, security and VoIP products is a distinct advantage.

To be successful you must have excellent customer relations and communication skills, liaising effectively both internally and externally to customers or suppliers. It is essential the right candidate is organised, has an ability to work with others and is dependable but flexible

Please apply for the role with a copy of your CV for further information