Purchase Ledger Clerk

PURCHASE LEDGER CLERK - PART TIME - CHEAM

Huntress Group are currently recruiting for a well-established building and contracting company based in Cheam. This vacancy is a part/time purchase ledger clerk working for 2 days a week for a minimum of 3 months. After 3 months the role will be reassessed and there is a possibility it can become a permanent vacancy. The ideal candidate should be Self-disciplined, able to demonstrate good time management and organisational skills with the ability able to prioritise work effectively to meet tight deadlines

KEY DUTIES AND RESPONSIBILITIES

- Reconcile delivery notes and purchase orders to all invoices received
- Ensure correct authorisation for all invoices and key invoice information into Sage using appropriate date and job costing code
- Deal with queries relating to anomalies between PO and invoice received - follow through by obtaining correct internal authorisation or issue of credit note from supplier as appropriate.
- Set up new supplier accounts and maintain existing account details within the purchase ledger module in Sage
- Monthly reconciliation of key supplier accounts
- Prepare monthly BACS run for submission to on-line banking system - update cashbook in Sage and allocate payments against invoices paid. Dispatch remittance advices to suppliers electronically
- Prepare monthly cheque listing for selected suppliers, obtain sign off, prepare and send cheques and remittances to suppliers - update cash book within Sage and ensure all payments are correctly allocated to invoices
- Answer office phone and E mails in a timely and professional manner, corresponding with vendors and resolving invoice discrepancies
- Cover for sales ledger activities as required
- Other ad hoc departmental administration duties as required
- Maintain in-house filing system to allow for easy retrieval of documentation. Ensure that archiving takes place on a regular basis

SKILLS REQUIRED:

- Solid book-keeping experience and knowledge of basic costing principles
- Sage experience preferred
- Computer literate with good data entry skills
- Experienced in using basic Excel spread sheets
- Good attention to detail with a high level of accuracy
- Team player with both good interpersonal and communication skills

HUNTRESS GROUP DOES NOT DISCRIMINATE ON THE GROUNDS OF 'PROTECTED CHARACTERISTICS' AS DEFINED UNDER THE EQUALITY ACT AND OTHER RELEVANT UK LEGISLATION.

HUNTRESS GROUP ACTS AS A RECRUITMENT AGENCY IN RELATION TO ALL PERMANENT ROLES AND AS A RECRUITMENT BUSINESS IN RELATION TO ALL TEMPORARY ROLES.