Proposal Specialist

JOB DESCRIPTION:

- Facilitates proposal process, including collaboration with cross-functional.
- Responsible for document preparation (ie, desktop publishing and proofreading), document versioning, response compliance, production, and proposal assembly.
- Works with Bid and Proposal Managers and Knowledge Managers to produce best-in-class proposals.

MAJOR JOB ACTIVITIES:

- Leads preparation of small to large proposals for local, state, federal, and Enterprise customers.
- Participates in proposal process status meetings.
- Establishes electronic file structure, proposal file access, and tracking protocols to ensure the security and integrity of proposal documentation. Support archive process and procedures for all proposal materials.
- Analyzes bid requirements against proposal outline to ensure both compliance and responsiveness to customer's issues/needs.
- Ensures adherence to national proposal templates, processes, tools, and quality standards.
- Assists in the creation of the proposal outline and develops plan for final production and required production resources.
- Coordinates internal flow and review of proposal inputs and outputs from functional teams with strict adherence to deadlines.
- Maintains Real Time development status of all proposal text and graphics.
- Provides desk top publishing and some graphic art services.
- Ensure all required legal documentation is included.
- Prints, assembles, and distributes proposal and all hard/soft copies.
- Ensures Proposal Center facilities and resources are stocked and ready to support review and production schedules.

SKILLS:

TOOLS/TECHNOLOGIES:

- Microsoft Office Suite and Adobe pdf maker
- SalesForce.com and home-grown tool
- inciteKnowledge and/or SANT Suite
- Compass and Proposal Center Database
- Production tools (printers, laminators, etc.)
- Global Purchasing System

KNOWLEDGE, SKILLS, AND ABILITIES:

- Knowledge of Proposal development best practices, database repositories, Visio, Adobe, SalesForce.com, and Go To Meeting.
- Basic proposal layout knowledge, as well as best practices.
- Extensive knowledge of short-cut keys and proofreading symbols.
- Strong copyediting and proofreading skills.
- Skilled desktop publisher.
- Advanced MS Word skills and strong PowerPoint skills.
- Good Adobe pdf maker skills. Good written and oral communication skills.
- Skilled working with a variety of production equipment and materials.
- Ability to work effectively in team environment.
- Able to balance multiple projects and tasks in high stress environment.
- Must be able to collate, organize, and assemble proposal material that weigh up to 50 lbs.

Education Required/Preferred:

- Bachelor's degree plus 2 years' experience