Project Coordinator (Windows 10 Desktop Migration) - Pharma - Region B

For our client, an international pharmaceutical company based in Basel, we are looking for a

PROJECT COORDINATOR (Windows 10 desktop migration)

PROJECT:

- Project for the global Windows 10 migration and is seeking support for the project initiation and define phase
- The following items will be upgraded:
- Windows 7 to Windows 10
- Internet Explorer 10 to Internet Explorer 11
- Microsoft Office 2010 to Microsoft Office 2016 - The impact of the project is global

MAIN TASKS:

-Supports the Windows 10+ project manager to cover the administrative aspects of the project
-Support project setup and setup/support for setup of processes for below-mentioned tasks
-Tracking and reporting of Risks, Assumptions, Issues, Dependencies and Decisions
-Change request management
-Tracking of resource allocation
-Tracing of financials and accruals; ensure all quotations/Purchase Orders/invoices are properly handled
-Tracking of project progress in accordance with project plan
-Follow up on local and global invoices from vendor, and update/review financial systems (Perform)
-Management of project document repositories (gDrive, Project Library)
-Support meetings (scheduling, take meeting minutes, booking rooms and catering etc.)
-Project administration (onboarding of new team members, access management to document repositories, maintain org chart and contact list etc.)
-Support onboarding of new team members from administrative point of view
-Maintain project mailbox and monitor G+ forum and ensure enquiries get sent to the right contact persons
-Gather status-input from workstreams and support compiling project status report
-Track project documentation progress according to Roche informatics Project Management Methodology PMM

REQUIREMENT:

-University Degree or equivalent education (Engineering, Management or Computer science preferred)
-Experience in providing administrative support with similar tasks for global project with multiple work streams, 2-3 years of global project related experience is a must
-Pharmaceutical experience is a must
-Experience working with Global Virtual teams
-Experience in supporting and coordinating deployments in a Global environment
-Experience using MS Office products and tools for project scheduling (Smartsheet is a plus)
-Very good grasp of Google suite (Google Docs, Sheets and Slides, gDrive, gSites, G+ Forums and Google Forms)
-Team Player and flexible to cover different time zones globally
-Structured approach and task management (ability to handle multiple incoming requests without dropping anything), flexible and transparent with workload and tasks, self-organized and detail-oriented
-Ability to work/communicate effectively in English speaking business environment (business fluent in speaking and writing)
-Project or Project Workstream Management experience

Start: 9.11.2015
DURATION: 8 MONTHS (EXTENSION POSSIBLE)
LOCATION: REGION BASEL