Project Coordinator (Pharmaceutical Background)

The Project Coordinator is an integral member of the project team who - under the direction of a
Project Manager - is responsible for building and executing a comprehensive project plan, managing
its timeline and deadlines, communicating effectively with staff members, and eventually managing the budget.

He/she assists the project manager in completing all the tasks necessary to keep a project on track
like coordination of day-to-day activities, resources, equipment so that the project team members stay organized and focused on the project and goals at hand. His/her mission is to support the successful delivery of projects undertaken by PTSAY through effective facilitation, tracking and reporting.

Primary Duties & Accountabilities:

Assists in driving various complex projects under direct supervision of project and program manager(s)
Supports the development of project status reports
Develops and maintains project document repositories, including team charter, contact lists and distribution lists (calendar and e-mail), agendas, minutes, RAID&C log (Risk, Assumptions, Issues, Dependencies and Change Log), milestones and deliverables
Ensures project calendars are current and appropriately available/distributed
Works with department administrative staff to organize meetings and workshops
Documents and follows up on action item status to ensure timely completion
Drafts presentations for project status reviews, team meetings, steering committees
Plans, coordinates and monitors activities of the project
Reflects changes in work scope, time lines or deliverables in the project plan
Takes appropriate planning measures with all Work Stream Leads to reassess, renegotiate and amend scope of work responsibilities if required
Supports communication plan execution

Job Requirements:

Previous experience in the Pharmaceutical industry
Training: Certificate from a technical or business institute (eg in engineering, accounting, applied psychology) or other recognized professional qualification
Experience: 1-3 years in one function
Communication: frequent contacts with average difficulty
Self-Reliance: sets some of his/her own goals and tasks after discussions with superior
Complexity Management: diverse range of task to solve more challenging problems
Result Orientation: Moderate effects on several departments or interests
Languages: Fluent (reading, writing and speaking) in English, German is a plus
Desired: PMI CAPM certification