Project Coordinator/Executive Assistant - 6-Month Contract

6-MONTH CONTRACT POSITION

JOB TITLE:  Project Coordinator/Executive Assistant

LOCATION:  Oakland, CA  94612

PAY RATE:  $24/hr

JOB NUMBER:  45542

CLIENT: One of the country's leading health care providers.

PURPOSE:

- Provide administrative and project assistance to a small department that manages all process for national facilities services, during a time which critical deadlines need to be achieved by year end.

ESSENTIAL FUNCTIONS:

- Strong calendaring skills are essential. Manage complex calendar for Executive, scheduling meetings and conference rooms for two team members.
- Resolving technical issues ie printers, IT needs, contact IT department to submit and track problem tickets on behalf of team and executive, maintain paper levels in printer/fax, tidy workroom and copier area, etc.
- Must be a team player, willing to do lower level work, such as filing and emptying small recycling bins, to higher level work, such as helping to strategize on resource allocations and help document processes.
- Assist Executive and team with daily needs (printing copies, creating presentations, taking meeting notes, general email correspondence, etc.).
- Proofreading and/or assisting with the editing of process documents.
- Order supplies.

REQUIRED EXPERIENCE (MUST HAVE):

*THESE ARE THE MUST HAVE ITEMS. IF A CANDIDATE DOES NOT HAVE THESE THEY WILL BE REJECTED.*

- High school diploma or equivalent.
- 9 years as executive level assistant.  At least 5 years must be supporting a Director-level position or above.
- Demonstrated experience working in support of projects.  *THIS WILL BE SIMILAR TO PROJECT COORDINATOR EXPERIENCE.  IT MUST BE SHOWN IN YOUR EXPERIENCE (AS AN EA OR AS A SEPARATE ASSIGNMENT) OR YOU WILL BE REJECTED.*
- Intermediate-level skills in the use of Microsoft PowerPoint and Word.
- Experience working with multiple Executives' calendars.
- Strong organizational skills, efficiency skills, attention to detail.

Preferred Experience (Nice to Have):
.These are things we would like to see, but are NOT required to fill the position. These are NOT disqualifying items.*

- Experience in Lotus Notes.
- Experience in Visio.
- Process methodology (understanding how a process works, what comprises a process, ability to think in a linear fashion, etc.).

ADDITIONAL SKILLS TO BE SUCCESSFUL IN THIS ROLE:

- Ability to take direction/receive instruction via email, and take ownership of tasks.
- Able to multi-task, but knows when it is appropriate to focus on only one task.
- Ability to think in a linear fashion (ie, step 1, step 2, step 3 ).
- Follow-through and tenacity.
- Issue resolution and management.
- Effective communicator.
- Adaptable.

STANDARD HOURS:

- 9:00 AM - 6:00 PM Monday - Friday