Project Coordinator

Randstad Professionals is actively looking for a Project Coordinator for it's client Windows 10 Desktop Migration project.

My international pharmaceutical client is launching a global Windows 10 migration and is seeking support to cover the administrative aspects for the project initiation and define phase. Extension of the role past these phases desired if candidate is a good fit. The project is expected to have many dependencies to other business and IT endeavors that need to be identified and managed accordingly.

TASKS AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

- Support project setup and setup/support for setup of processes for below-mentioned tasks
- Tracking and reporting of Risks, Assumptions, Issues, Dependencies and Decisions
- Change request management
- Tracking of resource allocation
- Tracing of financials and accruals; ensure all quotations/Purchase Orders/invoices are properly handled
- Tracking of project progress in accordance with project plan
- Follow up on local and global invoices from vendor, and update/review financial systems (Perform)
- Management of project document repositories
- Support meetings (scheduling, take meeting minutes, booking rooms and catering etc.)
- Project administration (onboarding of new team members, access management to document repositories, maintain org chart and contact list etc.)
- Support onboarding of new team members from administrative point of view
- Maintain project mailbox and monitor G+ forum and ensure enquiries get sent to the right contact persons
- Gather status-input from workstreams and support compiling project status report
- Track project documentation progress

QUALIFICATIONS:

- University Degree or equivalent education ( Engineering, Management or Computer science preferred)
- Experience in providing administrative support with similar tasks for global project with multiple work streams
- 2-3 years of global project related experience
- Experience in supporting and coordinating deployments in a Global environment is plus
- Experience using MS Office products and tools for project scheduling (Smartsheet is a plus)
- Very good grasp of Google suite
- Team Player and flexible to cover different time zones globally
- Structured approach and task management, flexible and transparent with workload and tasks, self-organized and detail-oriented
- Ability to work/communicate effectively in English speaking business environment (business fluent in speaking and writing), additional languages are an asset
- Project or Project Workstream Management experience is a plus
- Former pharmaceutical company experience (esp. experience with PMM and with the tools involved for maintaining a project (Ariba, Perform, Clarity, Project Library, etc.) is a very, very big plus

Working language: English

Remote work: option up to 20%, prior approval required

Location: Kaiseraugst (Basel Area)

Duration: 6 months with possible extension

If you fulfil these requirements and are up for a new project, please don't hesitate to send in your application!

Good to know you

Charlotte