Project Coordinator

PROJECT COORDINATOR

RIVERSIDE, CA

CONTRACT

#67505

POSITION DESCRIPTION: Formatting of proposal documentation, including creation of proposal templates and Shell files. Development of Table of Contents, List of Exhibits, RFP to Proposal Cross-Reference, and other sections of proposal as assigned. Creating in-house and outsourced Tabs for department documentation. Creation of Adobe files and burning CDs as necessary. Proficient use of proposal management software tools adopted by department to troubleshoot software-related issues for proposal staff on all proposal software applications. Final production of proposals including printing, collating, shredding, packaging, and quality control of printed materials. Monitor State websites for release of RFPs, RFIs, and amendments. Assist with arranging off-site and department meetings, including ordering, delivery, and setup of meals, as required. Assist in maintenance of proposal library and proposal database. Assist in maintenance of graphics management log. Assist with development of general graphic designs to enhance technical proposals, including cover designs for proposals, marketing materials, presentations, etc. Assist with graphics support for other business development projects as necessary. Behavior Characteristics: Maturity of judgment under pressure/ability to resolve problems without delay and/or to seek managerial intervention. Flexibility and the ability to operate under stressful, time-sensitive deadlines. Experience Level: 3-6 Years. Skill Set: B

DESCRIPTION:
Project Coordinator responsibilities include supporting scheduling and running project meetings, ensuring appropriate follow-up action items are completed for responsible groups, help track and submit recharge agreements, support other Project Managers, and other activities associated with project coordinator roles. In addition to the job description please provide the following information:

TOP 3-5 DAILY RESPONSIBILITIES:
1. Tracking and supporting action items
2. Scheduling and coordinating project related tasks across various groups
3. Working with local Project Management staff on active projects.

TOP 3-5 REQUIRED SKILLS:
1. MS Office
2. Time management
3. Project Documentation

achelors Degree in related field or equivalent work experience. Basic knowledge of publication principles. Expert knowledge of MS Word, Excel, and Visio. Proficiency using a PC and associated publications software. Detail orientation and good organizational skills. Good customer service orientation. Good interpersonal skills.

Desired Skills:
1. Sharepoint development
2. Project documentation
3. Project management knowledge

Soft Skills:
1. Good communicator
2. Friendly approach
3. People person