Project Coordinator

Responsibilities:

- In need of Coordinator/administrator for all leadership development program
- Highly administrative (training specialist and project coordinator type role)
- Interface and schedule, logistics for programs, coordinate contracts, confirm venues and menus that go along with leadership development program
- Work in systems, e-talent system, pull reports out of systems
- Leadership program includes: Leader and Supervisory development programs. This coordinator would make sure candidates are registered, invites sent, make sure they attend, food is ordered, paper work is complete
- Send/monitor communications in email account
- Send/maintain calendar invites as needed
- Maintain communication with facilitators
- Collect nominations
- Create calendar invites
- Create LMS links and notifications
- Create, send and manage speaker invites
- Send/monitor communications with TMOD and participants
- Confirm internal meeting spaces are reserved
- Order catering and supplies as needed
- Collect nominations
- Create calendar invites
- Create LMS links and notifications
- Create, send and manage speaker invites
- Send/monitor communications with TMOD and participants
- Manage communications with hotels regarding meeting space, room blocks and catering
- Send/monitor communications with TMODs re: quarterly enrollments
- Collect quarterly enrollment names
- Host and/or set-up and record webinar sessions
- Manage communications with participants
- Enter completion into LMS as needed
- Monitor communications with hotels as needed for all events (including meeting spaces and/or room blocks)

Skills:

- Basic computer/technology skills
- High comfort level with learning new systems
- Professional writing/communication skills
- Potentially some event or project planning experience
- Organized, multi tasker, fast paced environment, has understanding in program management, HR or technical, administrative/logistics background.
- Training coordinators for large companies, should know how early materials should be prepared, how to run metrics, enjoys working with systems, savvy in Excel
- Center of Excellence experience or training coordinator at a COE