Project Coordinator

DUTIES:
Assist with diary management, including arranging meetings with senior personnel and other customers. Aid with inbox & approval of orders and travel arrangements/conference calls. Investigate training levels for mandatory courses as requested.
Populate organizational charts.
Link sales orders via PM tool
Ensure that staff submit their reporting input or update in their absence. Liaise with manager on distribution.
Work with EMEA Finance to process invoices & investigate price variances on orders to resolve payment issues.
Manage & organize meetings for regional director. Ensure correct use of VOIP & WebEx. Prepare these quarterly meetings for the complete region. Assist with Q&A preparations. Ensure that all presentations are distributed and saved in the database system.
Process orders punctually and monitor approval flow to keep in line with contract renewal dates.
Coordinate and support new starters and also process leavers' paperwork. (In addition, order new computer equipment, adding/deleting accounts as required etc.)
Assist senior managers throughout the regions with meeting requirements. Some are more involved with a large number of attendees for Net meeting, lunch etc.
Maintain project plans
Manage resources spreadsheet for all of England, Field and Office based staff.
Work with admin staff and cover during holidays.
All procurement activities, including order placements
Equipment modification on site or through other means
Manage adds and deletes of all equipment - manage overall equipment dollars
Manage special financing for small equipment manufacturers
Provide timely and accurate reports and inputs
Work with internal teams to generate reports on equipment
Generate inventory flat file for customer submission

SKILLS:

QUALIFICATIONS:
Effective communication skills (written/verbal) and interpersonal skills
Demonstrates high degree of drive and determination with positive attitude
Ability to build and sustain excellent working relationships
Successful implementation experience
Working knowledge of project and business management skills in terms of time lines, business goals, meeting agendas, and customer commitments
Attention to details
Problem solving abilities
Proficient in all Microsoft Office applications
Strong organizational skills are required