Project Coordinator

Leading Engineering Design firm has an immediate opening in the Chicago, IL area for a Project Assistant / Project Coordinator / Administrative Assistant with Engineering Firm or Engineering Industry experience.

RESPONSIBILITIES

- Provide routine administrative services to engineering professionals working on a project team, maintain electronic documents from clients and disciplines.
- Provides a high level of coordination and organizational project support to assigned project manager(s) with daily assignments, meet regularly to provide project updates and share relevant information
- Manage the logistics of and coordinating content development for meetings, conferences, trainings, and other project-related events
- Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc
- Act as liaison between project manager(s) and engineers to coordinate project priorities, perform project related tasks.and provided the best design capabilities to meet their needs
- Operate project document control system as directed for specific projects; maintain filing for projects, document control and vendor files
- Complete transmittals and prepare packages for reproduction and shipping. Check outgoing packages to maintain quality assurance

REQUIREMENTS

- 5-10 of experience working for an engineering firm with knowledge of industry
- High school diploma or equivalent experience necessary
- Any chemical industry, chemical process, chemical manufacturing, petrochemical, refinery, heavy industrial and/or power experience is a big plus
- Intermediate to advances Excel and Word. Knowledge of Access and Falcon would be good but not required
- Knowledge of PDF's, drawings, organizing, sorting, naming, etc.
- Flexible with learning the client system
- Ability to be detailed oriented and able to follow complex instructions..
- Excellent organizational and follow-up skills.
- Self-motivated and able to work under pressure in a stressful environment.
- Ability to adapt to ever changing priorities.

BENEFITS

- Paid Vacation
- 401K
- Health Insurance, and more...