Programme Support Administrator, SC Cleared, Prince2

PROGRAMME SUPPORT ADMINISTRATOR, SC CLEARED, PRINCE 2

JOB OVERVIEW:

AN EXPERIENCED PROGRAMME SUPPORT ADMINISTRATOR/PMO ANALYST IS REQUIRED TO WORK ON A HIGH PROFILE IT TRANSFORMATION PROJECT WITHIN A CENTRAL GOVERNMENT ORGANISATION. THE INCUMBENT WILL WORK WITHIN A PROGRAMME MANAGEMENT OFFICE (PMO) AND BE RESPONSIBLE FOR SUPPORTING THE PROGRAMME MANAGER WITH THE DAY -TO DAY MANAGEMENT OF ALL PROJECTS/WORKSTREAMS WITHIN THE PROGRAMME.

SCOPE OF ACTIVITIES:

- SUPPORTING PROGRAMME MANAGER WITH THE DAY-TO-DAY PROJECT MANAGEMENT OF MULTIPLE, CONCURRENT WORK-STREAMS (DEFINING, PLANNING, MONITORING, CONTROLLING AND DELIVERING AGREED OUTPUTS).
- COORDINATING WEEKLY PROGRESS REPORTING PROCESS ACROSS THE ENTIRE PROGRAMME, ENSURING COMPLIANCE WITH AGREED REPORTING STANDARDS.
- DRAFTING MONTHLY REPORTS TO THE PROGRAMME BOARD, PROVIDING KEY MANAGEMENT INFORMATION (FINANCIAL DATA, MILESTONE PROGRESS, RISKS & ISSUES ETC.)
- PROGRAMME PLANNING - SUPPORTING PLANNING WORKSHOPS, DRAFTING AND ONGOING MAINTENANCE/UPDATE OF PROGRAMME PLANS, ENSURING COMPLIANCE WITH PLANNING STANDARDS.
- RESOURCE MANAGEMENT - TRACKING RESOURCE ALLOCATION TO PLANNED ACTIVITIES.
- MANAGEMENT OF PROGRAMME RISKS, ISSUES, ASSUMPTIONS AND DEPENDENCIES (RAID)
- MANAGEMENT OF CHANGE - SUPPORTING STANDARDISED CHANGE MANAGEMENT PROCESSES (MANAGEMENT OF CHANGE REQUESTS, ASSESSMENTS, IMPLEMENTATION AND TRACKING).
- PROVIDE SUPPORT TO PROJECT TEAMS TO ENSURE THEY FOLLOW THE DESIGNATED PROJECT MANAGEMENT METHODOLOGY AND BEST PRACTICE.
- ASSIST WITH THE TRACKING, MEASUREMENT AND REPORTING OF ANTICIPATED PROGRAMME BENEFITS.
- DOCUMENT CONFIGURATION MANAGEMENT - MAINTENANCE OF THE PROGRAMME SHARED WORKING ENVIRONMENT/FILING STRUCTURE, BASELINING AND VERSION CONTROL OF KEY PROJECTS DOCUMENTATION, FACILITATING QUALITY REVIEWS OF KEY PROJECT DOCUMENTATION.
- PROGRAMME ADMINISTRATION ACTIVITIES (SCHEDULING OF MEETINGS, PRODUCTION OF AGENDA, MINUTES, ACTION LOGS ETC.)

SKILLS AND CREDENTIALS:

- AN EXTENSIVE TRACK RECORD SUPPORTING IT PORTFOLIOS, PROGRAMMES AND PROJECTS.
- BACHELORS DEGREE, IDEALLY IN A BUSINESS RELATED SUBJECT.
- PRINCE2 PRACTITIONER
- EXCELLENT PLANNING AND ORGANISATIONAL SKILLS.
- KNOWLEDGE OF BUDGETING AND RESOURCE ALLOCATION PROCEDURES
- WORKING KNOWLEDGE OF MS PROJECT
- EXPERIENCE OF USING MS SHAREPOINT (DESIRABLE)
- EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS.
- EXCEPTIONAL INTERPERSONAL SKILLS IN AREAS SUCH AS TEAMWORK, FACILITATION AND NEGOTIATION.
- MUST HAVE SC SECURITY CLEARANCE

PLEASE CONTACT STEPH OR EMAIL FOR MORE DETAILS.

KIND REGARDS

STEPH