Programme Administration Officer

My Bristol based Public Sector client is seeking a Programme Administration Officer/Administration Officer for a 6 month contract.

Job Purpose: To provide administrative support to the ICT Modernisation programme and projects. To process information using manual and electronic systems. To provide an efficient administrative support service to the Programmes staff and stakeholders

* Dealing with incoming telephone enquiries from the client's staff, internal and external stakeholders
* The collating and distributing of information/mail
* Provide secretarial support to Programme and Project teams including minute taking for boards and team meetings
* Filing and maintaining the electronic filing systems
* Create and maintain Programme and Project files and archiving of files
* Preparation of files and documentation including Business Case administration
* Routine governance tasks for PMO
* Updating computer records and telephone lists
* Preparation of invoices for payment by authorised officers
* Processing and monitoring team agency logs, availability and leave requests
* Basic clerical duties including filing, photocopying, scanning and ordering stationery
* Assisting in the updating of Kanban systems
* Participating in team meetings making suggestions for improvements in service, and helping to implement agreed plans of action
* Carry out any other miscellaneous duties as requested by line management

Experience/Knowledge Required for the Programme Administration Officer/Administration Officer:
* Experienced user of MS Office eg Word, Excel, PowerPoint
* Experience of administrative duties with a good range of relevant skills
* Experience of planning and organising own workload
* Good attention to detail
* Good communication skills, both written and oral

Spring Technology is acting as an Employment Business in relation to this vacancy.

Spring Technology is an Equal Opportunities employer; we welcome applicants from all backgrounds.