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Procurement Process Manager
Eingestellt von Randstad (Schweiz) AG
Gesuchte Skills: Support, Sap
Projektbeschreibung
Randstad IT Professionals is actively seeking a GPS AND GMA PROCUREMENT PROCESS MANAGER for their client in Basel, Switzerland.
TASKS:
- Guides life cycle teams and support functions on use of purchasing/financial cycle.
- Supports life cycle teams and support functions to adhere to procurement guidelines within the procure to pay process.
- Introduction meetings with new team members, including ARIBA profile set up and initial introduction to ARIBA system, HR Induction Day Presentations
- Liaison with internal and external teams/companies especially medical and marketing agencies.
- Works closely with Category Managers and Contract Specialist to ensure valid supplier contracts and SOW's in place for the use by the life cycle teams.
- Works closely with GHCA for setting up PO's with HCPs, Grants & Sponsorships.
- Raises critical issues to the relevant person/company (eg Supplier, Life cycle Team, Support Function, Category Managers, Contracts Specialists or Compliance).
- Creates the purchase order, gets approval, manages order tracking and reconciles invoice.
- Informs the life cycle teams and support functions about their financial commitments,service receipts (accruals), invoices, and data consolidation.
- Manages the automated accrual process, to ensure appropriate actual financial statements.
- Supports materials and services receipt process.
- Manages invoices, reconciliation thereof and associated payments.
- Manages the maintenance of all PO's opened by him/her, eg GR/IR clearing and timely closing of completed PO's.
- Liaises with Controlling on a regular basis for any special cases and check any manual accrual against open PO's. Meets F2F end of each quarter and in monthly budget meetings with the life cycle or support teams.
- Produces relevant reports to enable better external spend planning. Oversees all external spend and captures it in ARIBA.
- Super user of Purchasing System (ARIBA 8 and 9r1) and Reporting Tools (SAP, GPA, BW & Excel).
- ACW: central contract filing/physical contract filing.
- Compliance with corporate regulations/guidelines.
- Individual projects as per department needs, eg training manual, POIPS process, etc.
QUALIFICATION:
- Business/Office Management Qualification or equivalent Experience (preferable)
- Financial or Business qualifications are an advantage
- Experience in the Pharma/Biotech industry of advantage
- Good knowledge of software applications (ARIBA/SAP) and reporting systems (Business Warehouse) and Excel
EXPERIENCE:
- Has dealt with internal and external customers
- Used to working in a fast paced environment with a busy work load bound to deadlines
- Experience in purchasing practices
- Familiar with systems (ARIBA, SAP) and reporting tools (BW)
- Experience in providing reports and data to senior leaders - effective communication within the different levels of the organisation
- Solid Financial experience - understanding of the requisition to payment process,including accrual accounting concept
- Good understanding of optimal process flows
LANGUAGES:
- Fluent in written and spoken English (other languages are an asset)
TASKS:
- Guides life cycle teams and support functions on use of purchasing/financial cycle.
- Supports life cycle teams and support functions to adhere to procurement guidelines within the procure to pay process.
- Introduction meetings with new team members, including ARIBA profile set up and initial introduction to ARIBA system, HR Induction Day Presentations
- Liaison with internal and external teams/companies especially medical and marketing agencies.
- Works closely with Category Managers and Contract Specialist to ensure valid supplier contracts and SOW's in place for the use by the life cycle teams.
- Works closely with GHCA for setting up PO's with HCPs, Grants & Sponsorships.
- Raises critical issues to the relevant person/company (eg Supplier, Life cycle Team, Support Function, Category Managers, Contracts Specialists or Compliance).
- Creates the purchase order, gets approval, manages order tracking and reconciles invoice.
- Informs the life cycle teams and support functions about their financial commitments,service receipts (accruals), invoices, and data consolidation.
- Manages the automated accrual process, to ensure appropriate actual financial statements.
- Supports materials and services receipt process.
- Manages invoices, reconciliation thereof and associated payments.
- Manages the maintenance of all PO's opened by him/her, eg GR/IR clearing and timely closing of completed PO's.
- Liaises with Controlling on a regular basis for any special cases and check any manual accrual against open PO's. Meets F2F end of each quarter and in monthly budget meetings with the life cycle or support teams.
- Produces relevant reports to enable better external spend planning. Oversees all external spend and captures it in ARIBA.
- Super user of Purchasing System (ARIBA 8 and 9r1) and Reporting Tools (SAP, GPA, BW & Excel).
- ACW: central contract filing/physical contract filing.
- Compliance with corporate regulations/guidelines.
- Individual projects as per department needs, eg training manual, POIPS process, etc.
QUALIFICATION:
- Business/Office Management Qualification or equivalent Experience (preferable)
- Financial or Business qualifications are an advantage
- Experience in the Pharma/Biotech industry of advantage
- Good knowledge of software applications (ARIBA/SAP) and reporting systems (Business Warehouse) and Excel
EXPERIENCE:
- Has dealt with internal and external customers
- Used to working in a fast paced environment with a busy work load bound to deadlines
- Experience in purchasing practices
- Familiar with systems (ARIBA, SAP) and reporting tools (BW)
- Experience in providing reports and data to senior leaders - effective communication within the different levels of the organisation
- Solid Financial experience - understanding of the requisition to payment process,including accrual accounting concept
- Good understanding of optimal process flows
LANGUAGES:
- Fluent in written and spoken English (other languages are an asset)
Projektdetails
Geforderte Qualifikationen
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Kategorie:
SAP Entwicklung, Sonstiges