PMO Oslo

PMO OSLO

JOB DESCRIPTION

A "MID-LEVEL RESOURCE WITH THE ABILITY TO:

- TRACK FINANCIAL AND KEEP OUR BUSINESS CASE CALCULATIONS IN EXCEL UP TO DATE (NEEDS GOOD EXCEL UNDERSTANDING AND EXPERIENCE IN TRACKING + UNDERSTANDING FINANCIAL NUMBERS)
- MANAGE COMMUNICATION BETWEEN THE PROJECT AND OTHERS (END USERS AND IT RESOURCES)
- CREATE AND MANAGE PROJECT REPORTING (NUMBERS, GRAPHS, NEEDS GOOD POWERPOINT SKILLS)
- PERFORM ALLROUND ADMINISTRATIVE TASKS OF SEVERAL KINDS (TIME REGISTRATION, BASIC SHAREPOINT PROJECT SITE MANAGEMENT, PROJECT MEMBER ONBOARDING, TAKING MOM IN ALL KINDS OF MEETINGS AND A LOT OF OTHER PRACTICAL MATTERS)

PMO TASKS:

- SHAREPOINT ADMINISTRATION
- WRITE MINUTES OF MEETINGS FROM STREAM LEAD AND OTHER MEETINGS
- KEEP TRACK OF ACTIONS DISCUSSED IN THE STREAM LEAD MEETINGS
- REVIEW RISKS TOGETHER WITH TCS COUNTERPART
- MAINTAIN ISSUE LOG TOGETHER WITH TCS COUNTERPART - RAISE ISSUES AND CONCERNS TO THE PM IF NEEDED.
- KEEP TRACK OF PROJECT PLAN
- AD-HOC REQUESTS SUCH AS ORGANIZING TEAMBUILDING ACTIVITIES FOR THE PROJECT TEAM MEMBERS
- RESOURCE MANAGEMENT - EXTENSION OF RESOURCES, UPDATE THE VACATION PLANNER
- TIME REGISTRATION

COST TRACKER:

- KEEP THE TRACKER UPDATED WITH ACTUALS
- CREATE A WEEKLY REPORT FROM THE TRACKER
- SIMULATE DIFFERENT SCENARIOS BASED ON DIFFERENT COST PICTURES
- REVIEW OF OPERATIONAL COSTS THAT WERE SET OUT IN THE BUSINESS CASE

COMMUNICATION:

- WRITE AND COORDINATE THE PUBLISHING OF PROJECT ARTICLES (LOCAL AND GLOBAL)
- REVIEW EMAIL CONTENT FOR ROLL-OUT
- COORDINATION OF TRANSLATION OF EMAILS
- SEND EMAILS PRIOR TO MIGRATION, AS PER SCHEDULE
- ATTEND COMMUNICATION MEETINGS
- PUBLISH PROJECT UPDATES ON YAMMER

SUPPORT TEST MANAGER WITH THE PREPARATION OF TEST SUCH AS:

- O CALLING IN FOR MEETINGS
- O PREPARING TEST REPORTS
- O COMMUNICATING WITH THE TEST RESOURCES
- O SHAREPOINT SUPPORT

SUPPORT PLANNING OF ROLL-OUT:

- O SUPPORT THE ROLL-OUT STREAM LEAD WITH ALL ROLL-OUT PREPARATIONS
- O ATTEND MEETINGS AND ENSURE THAT THE CLIENT'S INTEREST ARE TAKEN CARE OF IN THE PLANNING
- O KEEP TRACK OF DECISION MADE AND NEXT STEPS