PMO Admin/Project Coordinator

This position will be supporting the program office and reporting to the Program Manager for day to day tasks. This is a large project 150+ users.

EXPERIENCE

- Minimum 2-3 years in a similar role

EDUCATION

- Bachelors Degree

CANDIDATE MUST DEMONSTRATE PROVEN PROJECT-COORDINATOR/ADMIN SKILLS IN THE FOLLOWING AREAS:

- Independently schedule meetings as per direction. Be able to drive meetings as needed
- Ability to create & maintain simple projects plan in MS Project and other internal Portfolio tools
- Maintain basic project documentation (Schedules, resource plans, action, risks, issue tracker) in the identified repositories
- Proactively & independently follow-up on open actions with respective owners, work closely with other program team members & suppliers, independently follow-up on open actions, issues, risks, etc.
- Handle Meeting schedules, setup meetings, conference room bookings, etc.
- Maintain compliance with company project management processes
- Responsible for on-boarding activities for other contractors & other Program Back Office activities for eg:

a. Create an external spend request (ESR) & obtain approval
b. Submit tigers PRs and obtain approval
c. Responsible for contractor on-boarding activities - submitting requests for core ID, badges, work with facilities to arrange for office space, laptop etc.
d. Work with contracting companies to resolve any issues faced by contractors

- Perform any additional tasks as per direction of program office

OTHER SKILLS:

- Self motivation and ability to work independently
- Ability to plan and organize work
- Strong aptitude to learn
- Strong analytic skills, proficient in MS Office applications (Excel, PowerPoint, MS Project) & basic Google applications - sheets, docs, slides etc.
- Recognize and deal appropriately with confidential and sensitive information
- Strong written and oral communications skills, an eye for detail
- Ability to work in a fast-paced, demanding, and rapidly changing environment. Be able to multi-task as needed