Planning & Materials Administration Assistant - Global Company

PLANNING & MATERIALS ADMINISTRATION ASSISTANT

The Company:
A very well known global Telecommunications company who are a top 5 worldwide hardware manufacturer. It can offer you stimulating work experience, continuous learning & growth opportunities that allow you to acquire the knowledgethey will also manage FTP transfers and ingest media from DVD into the workflow. The assistants will liaise with clients and import certain schedules into Plan Bee and will check worklists to ensure accuracy, updating according to media delivery.

Responsibilities:

- Liaise with clients, productions and Media Management to obtain media according to delivery deadlines.
- Liaise with clients and productions to obtain scripts and other materials as promptly as possible for subtitling, AD and signing - ensuring targets and deadlines are met.
- Prepare scripts as appropriate to make the subtitling process more efficient and monitor quality.
- Manage the ingest and delivery of media via FTP or manual ingest from DVD.
- Check, update and import certain schedules into Plan Bee and check worklists for 100% accuracy.
- Update schedules as required.
- Add DVD and other ad hoc entries in to Plan Bee.
- Manage Plan Bee statuses in a timely fashion.
- Ensure client satisfaction through quick, clear and accurate responses.
- Respond to production staff and Duty Manager queries.

Desired skills:

- Demonstrable administrative experience including accurate record keeping.
- Ability to work alone and as an integral part of a team.
- Ability to create and maintain good working relationships, particularly those defined in Key Relationships below.
- Excellent client-facing skills.
- Excellent time management, organisational skills, accuracy and meticulous attention to detail.
- Excellent written and verbal communication skills.
- Ability to use own initiative; work flexibly and under pressure to deadlines.
- Workflow tool experience an advantage, but training provided.
- Basic knowledge of Excel; experience of working with new technology.
- Good understanding of output across all clients.

Key Words:

Materials Assistant, Administration, Administrator, Administrative, Client Facing Skills, Organisation skills, communication skills, Excel, Workflow tool, record keeping