Personal Assistant

Personal Assistant - 6 months - Central London - Negotiable Hourly Rate

A leading Security and Defence client of Hyphen is looking for a Personal Assistant to join their site in Central London. The client is specifically focusing their search on experienced PA's in a large organisation, who have a proven record of successful assignments.

Purpose of the Job

As PA reporting to Two Directors, you will be a highly proactive, professional and intelligent PA who with excellent organisation and communication skills. An excellent command of the English language and the ability to demonstrate a high level of similar support are prerequisites for this position.

Principal Activities

*PA and Secretarial support include dairy management, assisting with e-mail management, organisation, filling and typing. The successful applicant will have a keen eye for identifying priorities, which affect the contract with attention to important emails, incoming correspondence, etc. The ability to prioritise what is important and to use initiative is essential with regards to this responsibility.
*Arranging national and international travel and accommodation and producing itineraries where necessary.
*Arrange meetings, including booking meeting rooms, notifying attendees, liaising with external caterers and providing refreshments as appropriate.
*Producing and formatting a variety of documentation (letters, minutes, reports, presentations).
*Minute taking at board meetings.
*Organising social events if required.
*Completing expenses on a online system when required.
*Answering telephone calls and taking messages, dealing effectively and professionally with all callers/visitors to the premises.
*Supporting the wider management team as required.
*Working closely with the other PA/Team Secretary and ensure work is distributed evenly amongst t the PA's.
*Generally assist in the smooth running of the business
*At times in the absence of other admin members, you may be required to assist other divisions
*Deal effectively and professionally with all callers and visitors to the premises
*Develop excellent working relationships with suppliers involved in the provision of services
*Represent clients professionally at all times and ensure the clients values are adhered to.
*Support the other PA's with any quires they may and manage them on a day-to-day basis

Competence Requirements

*You will have excellent communication and interpersonal skills.
*Ability to work under pressure and think logically in a busy environment.
*Proficient in all Microsoft programs including; word, excel Powerpoint (Lotus Notes and Visio would be advantageous).
*Quality oriented in written work and presentation packages.
*You should have an attitude of completing ahead of schedule and expecting changes. You may also need to expedite others who contribute to insure that the schedule is achieved.
*Bring fluent in French is desirable but not essential for the role.

Hy-phen Limited is acting as an Employment Business in relation to this vacancy.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.