Personal Assistant

We have a requirement for a Personal Assistant based in London with some travel around the UK.
This role will be a 9 month contract.
Candidates will be experienced in handling a wide range of administrative and support related tasks, and will be able to work independently with little or no supervision. They must be exceedingly well organised, flexible and enjoy the administrative challenges of supporting two executives, and their direct reports and teams as required.

Responsibilities
They must have the ability to interact with staff at all levels, sometimes under pressure, whilst remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. They should have expert level written and verbal communication skills, strong decision-making ability and attention to detail.

Duties will include, but not be limited to:
* Act as Personal Assistant to two executives and any number of the management team, which requires an in depth understanding of the executives' role, their priorities, the relative importance of e-mails and other forms of communication, and managing their time according to the required level of understanding.
* Proactively seek to understand changing priorities and requirements of the executives.
* Diary management is essential which includes working across many time zones, booking meeting rooms and booking, running and dealing with events as necessary.
* Travel arrangements for the Executives and other team members, both international and national. Including booking flights, trains, taxis, hotels and car parking as required and arranging necessary entry VISAs.
* Deal with correspondence which requires managing in-boxes, taking telephone messages and handling post, disseminating to direct reports as may be appropriate.
* Processing of expense claims using Concur and timesheets, ensuring the right cost centre code is used and expenses are allocated correctly and within Company policy.
* Assist with meeting organisation including compiling agenda and preparing meeting papers, distributing correct documentation for meetings, attending meeting and taking minutes, compiling and distributing the minutes, and follow up progress on actions between meetings
* Pull together documents and presentations for use by executives based on materials provided by management teams
* Events for the UK Services business working with the Social Committee to arrange these.
* General administrative duties including supporting on-going projects with tasks such as filing, binding documents, data transfers, invoicing, raising POs and presentation production.
* Holiday and illness cover for other PAs, which is done on a Buddy system for the London and Guildford offices.

Competencies
* Previous experience of working as a PA at Director level.
* Excellent PC skills, principally in Outlook, Word, Excel & PowerPoint, but with the ability to pick up new software packages
* Experience of working in a commercial business, preferably professional services businesses and meeting deadlines
* Team-player
* Well organised, with an eye for attention to detail
* Excellent telephone manner and friendly personality
* Ability to plan logistically to maximize effective diary management
* Strong interpersonal skills
* Enthusiastic and flexible approach to varied work and travel

LA International Computer Consultants Ltd is an HMG Approved Consultancy and operates as an IT & Engineering Consultancy or as an Employment Business & Agency, depending upon the precise nature of the work, for security cleared jobs or non clearance vacancies, we welcome applications from all sections of the community and from people with diverse experience and backgrounds. Award Winning LA International Computer Consultants Ltd (Recruiter Awards for Excellence - Best IT, Best Public Sector & Gold Awards)