Personal Assistant

Our client is looking for an experienced Personal Assistant to join their team.

Working closely with Senior Managerial and Director level staff to provide administrative support on a one to one basis. This role is primarily focussed on helping the manager to make the most of their time by dealing with secretarial and administrative tasks. The role requires an extensive knowledge of the organisation in terms of key personal (both internally and externally) and a good grasp of the organisation's aims and objectives. As the PA works closely with senior level staff the role is heavily reliant on trust. Discretion and confidentiality are therefore essential attributes for a successful PA

Responsibilities:

- Frequently acts as a first point of contact for Director/Senior level Manager with people from both inside and outside of the organisation;
- Deputises in the absence of Manager/Director on some issues, making decisions and delegating work to others where appropriate;
- Devising and maintaining office systems including data management and filing;
- Arranging travel and accommodation and occasionally travelling with the Manager/Director to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening telephone calls, enquiries and requests and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority

Skills:

- Strong organisational skills;
- High quality work presentation and attention to detail;
- The ability to plan own work and work on own initiative to meet deadlines;
- The ability to manage pressure and conflicting demands and prioritise tasks and workload;
- Excellent verbal and written communication skills;
- Tact, discretion and respect for confidentiality;
- A pleasant and confident telephone manner;
- Teamwork;
- Reliability and honesty;
- Flexibility;